Executive Assistant

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The opportunity

The Executive Assistant provides high-level administrative support to senior executives ensuring efficient operation of the office and seamless execution of strategic initiatives within the organization

How youll make an impact

• Manage complex calendars scheduling meetings appointments and travel arrangements with strong attention to detail.

• Prepare and edit correspondence presentations reports and other documents ensuring accuracy clarity and alignment with company branding.

• Organize and coordinate internal and external meetings including preparing agendas taking minutes and tracking action items.

• Serve as the primary point of contact for internal and external stakeholders managing inquiries calls and visitors professionally.

• Handle confidential information with discretion and maintain a high level of professionalism at all times.

• Process expense reports invoices and financial documentation accurately and promptly.

• Support special projects and initiatives conducting research and compiling data when required.

• Maintain organized physical and digital filing systems to ensure efficient document retrieval.

• Anticipate executive needs and proactively identify and resolve potential issues.

• Coordinate office supplies equipment maintenance and administrative tasks to ensure smooth daily operations.

• You will be responsible for ensuring compliance with applicable external and internal regulations procedures and guidelines.

• Living Hitachi Energys core values safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

• Minimum 5 years of progressive experience as an Executive Assistant supporting Csuite executives or senior leaders in a fastpaced corporate environment.

• Bachelors degree in business administration Communications or a related field preferred.

• Strong proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other relevant productivity tools.

• Exceptional organizational and timemanagement skills with the ability to prioritize tasks and meet deadlines effectively.

• Excellent written and verbal communication skills with strong command of grammar and clarity.

• Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion.

• Strong interpersonal skills with the ability to build rapport and communicate effectively across diverse stakeholders.

• Proactive selfmotivated and capable of working independently with minimal supervision.

• Experience with travel coordination and expense management systems is highly desirable.

• Strong problemsolving skills and meticulous attention to detail.