Secretary

General Description of Role and Responsibilities:

• Delegating work performing workload planning and supervising the support staff so that adequate administrative support is provided to the Management Team.
• Liaising with members of the senior management team to set priorities and providing administrative support services to meet demands of project.
• Meeting with senior managers to review office performance and define means to improve service.
• Organizing office maintenance and repair work as required to facilitate smooth operations including supervising the implementation of new office systems. This will involve interfacing with the client teams representative once located within the client provided offices.
• Developing office procedures and policies.
• Adhering to approved procedures and ensuring that their staff meet those requirements.
• Working with other staff members as needed to develop and improve services.
• Performing other responsibilities associated with this position as may be appropriate.
• Informs themselves of the relevant Quality Environmental Safety and Occupational Health Policies Manuals and Procedures in place within Hill International and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

Qualifications Experience Knowledge and Skills:

• Degree in a relevant field.
• 10 years of related work experience preferably in a multicultural office including 3 - 5 years of prior Office Management and Secretary experience in a lead capacity.
• Capable of effectively communicating in English both verbally and in writing with all levels of program operational executive and Client management.
• Must have excellent communication interpersonal and organizational skills.
• Must have strong leadership skills and be able to motivate team members.
• Able to set priorities and meet critical time deadlines.
• Strong technical skills.
• Excellent analytical and problem-solving skills.
• Responsive to changing demands.
• Forward-thinking.
• Flexibility of methods and approach to ensure delivery.
• Strong initiative.
• Ability to work under pressure.