Office Manager

Role : Office Manager
Location : Abu Dhabi

Role Purpose:

Office Manager reporting to the Group Head of Compliance and responsible to manage all the administrative MIS and Reporting responsibilities at Compliance and provide compliance leadership team with the necessary support to achieve the Group objectives including achievement of compliance Plan. Generate and maintain all the Compliance related database MIS Board Audit Committee packs etc.

Key Accountabilities of the role

General Characteristics:
Responsible for managing the administrative reporting and operational requirements of the Group Compliance Department while supporting the effective implementation of compliance systems regulatory engagements and internal governance frameworks.

Representative Activities:

• Coordinate the preparation of periodic Compliance Management Committee and ADIB Audit Board Committee presentations reports and MIS dashboards.
• Assist and ensure timely submission of reports notifications and disclosures as per regulatory timelines.
• Support the Head of Compliance by translating regulatory requirements into internal actions policies or system changes in coordination with the relevant teams.
• Plan and coordinate internal compliance events in alignment with the departments objectives and annual compliance budget and calendar.
• Oversee the Compliance Document Repository and Policy Register ensuring all materials are up to date and properly archived.
• Ensure the smooth day-to-day operation of the office by managing administrative task coordinating with internal departments and maintaining office resources and supplies.
• Coordinate with the Human Resource Department on matters related to the recruitment process including interviews onboarding/offboarding and appointment of compliance staff.
• Maintain the Compliance Department calendar schedule key meetings (e.g. regulatory visits internal governance forums) and ensure timely preparation of related material.
• Support recruitment performance management coordination and training alignment with the Compliance Competency Framework.
• Ensure access controls for systems and confidential compliance records are reviewed and updated periodically.
• Act as training coordinator for Group Compliance staff to implement the training needs in line with HR requirements and Compliance Competency Framework.
• Perform other compliance-related tasks or initiatives assigned by the Group Head of Compliance or leadership team.
  
  Prepare and draft Power of Attorney (POA) document ensuring alignment with regulatory requirements and internal Governance protocols.

Specialist Skills / Technical Knowledge Required for this role:

• Bachelors from a recognized institution.
• Good communication (written & verbal) skills in English and Arabic.
• Good analytical and presentation skills.
• Good knowledge of MS Office applications (Power Point Word etc.)
• Strong attention to detail with proven ability to review verify and validate compliance and governance

Previous experience:

MIS and related Administrative Experience: 5 to 10 years