Admin Assistant

Job Title: Personal Assistant to CEO & CFO

Location: DIP 2 Dubai UAE
Reports to: Chief Executive Officer & Chief Financial Officer

About

Our client a leading distributor of premium interior and exterior surfacing materials across the Middle East and Africa representing world-renowned brands in decorative surfaces. Headquartered in Dubai the company is built on design excellence service integrity and sustainable innovation.

Role Overview

This role provides high-level executive and administrative support to the CEO and CFO. The Personal Assistant must be exceptionally detail-oriented organised and proactive ensuring accuracy efficiency and confidentiality in all aspects of communication documentation and reporting.

Key Responsibilities

• Manage and prioritise executive emails correspondence and follow-ups with precision.
• Coordinate daily schedules meetings and travel arrangements for the CEO and CFO.
• Prepare and review reports documents and presentations with a high degree of accuracy.
• Track and reconcile business expenses invoices and financial documentation.
• Maintain organised records for accounting project and operational activities.
• Communicate professionally with clients suppliers and internal teams.
• Ensure all deliverables are completed on time with perfectionist attention to formatting and presentation.
• Anticipate needs and provide proactive administrative support to streamline executive workflow.

Qualifications & Skills

• Bachelors degree in Business Administration Accounting or related field.
• Minimum 3 years of experience as a Personal or Executive Assistant supporting senior management.
• Strong accounting and numerical accuracy skills (Excel and document control proficiency required).
• Excellent written and verbal communication skills with flawless email etiquette.
• Highly organised discreet and reliable with strong time management abilities.
• Perfectionist attention to detail nothing overlooked or rushed.
• Experience in the construction design or materials industry is advantageous.

Ideal Candidate Profile

A meticulous professional who takes pride in flawless execution someone who double-checks every figure refines every document and communicates with clarity and confidence. The ideal candidate will blend administrative excellence with financial awareness and an unwavering commitment to precision.