Admissions Assistant

Admissions Assistant Role Profile

Purpose of Role

The Admissions Assistant will be a true ambassador of the School providing a professional and highly focused customer-service approach. As a representative of the School the post holder will also work to develop links and partnerships with the parent businesses and local community contacts to support mutual development and growth whilst raising the profile and position of the School. The post holder will be responsible for managing and converting leads to maximise pupil numbers.

About the School:

Aspen Heights British School (AHBS) is a truly inclusive school based on the outskirts of Abu Dhabi. We are proud of our inclusive ethos and our commitment to ensuring all children are provided with personalised learning experiences and the proper support to ensure they can make progress in learning in all areas.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Admissions Assistant Key Responsibilities

• Manage leads and translate leads into enrolments to maximise pupil numbers

• Support lead generation and school awareness through in school events and local partnerships to help the school become the school of choice for the local community
• Take an active role in the day to day running of the school in relation to admissions
• Follow up on all new enquiries within one working day answering questions and converting enquiries to admissions meetings with Principal or Head of School
• Liaise with families about all aspects of the admissions process following up in line with the admissions and chasing processes of the school working alongside the admissions team members to ensure appropriate split of call volume and chasing
• Following up after meetings for all their appointments up to and including an offer being made and liaising with the registrar and finance so there is a smooth hand over for offers
• Lead parent tours and support meetings as required
• Manage and maintain the appointment calendar chasing any missed appointments and ensuring the welcome area for parents is prepared before meetings to ensure the best journey through the school
• Managing the event calendar with the School Leaders to include parent recruitment events promoting these events with the support of marketing and running these events to maximise student recruitment with the School Leaders.
• Managing the multiple databases of parent enquiries
• Participate regularly in the admission/marketing team meetings and to share information with the school leaders and ISP daily
• Contribute to the wider life of the school
• Cover the reception desk as required on a daily basis and support the general administration of the school
• Contribute to the weekly KPI and capacity reports enrolment reports and pipeline reports with the support of the Registrar and head of admissions due to ISP on a weekly basis sharing data analysis with suggestions as opportunities arise
• Manage and set up the appointment calendar

• Be a primary contact for new incoming enquiries via a range of sources
• Organise admissions meetings and open events guiding families through the admissions process to enrolment while providing state-of-the-art customer service

• Regularly reviewing and developing admissions documents parent communication platforms and templates and marketing collaterals to ensure accurate information and best practice
• Work with parent-facing administrative staff closely to ensure the first impressions of the school are excellent leading to positive visitor experience
• Support on effective continued support and communication to new families after students enroll at the school - after sales care

Measures of Performance

• Targets will be set for maximum conversion through the admissions funnel being proactive in growing the number of enrolments in the school and managing engagement events in school
• KPIs are based on the number of enrolments in the school

Health and Safety

• Emphasizes the importance of safety in all areas of the curriculum communicating to the pupils the importance of a responsible attitude towards personal safety the safety of others and respect for Aspen Heights British Schools property and equipment
• Safeguard Aspen students
• Take all necessary and reasonable precautions to protect students equipment materials and facilities
• Assist in implementing all policies and rules governing student life and conduct
• Ensure that all the necessary health and safety rules and procedures are being followed
• Maintain an awareness of all the health and safety measures to be taken when in school

Personal and Professional Conduct

All staff are expected to demonstrate consistently high standards of personal and professional conduct. Staff must maintain high standards of ethics and behaviour within and outside school by:

Treating students with dignity building relationships rooted in mutual respect and at all times observing proper boundaries appropriate to a teachers professional position

Having regard for the need to safeguard students well-being

Showing tolerance of and respect for the rights of others

Not undermining fundamental British values including democracy the rule of law individual liberty and mutual respect and tolerance of those with different faiths and beliefs

Ensuring that personal beliefs are not expressed in ways which exploit students vulnerability or might lead them to break the law

Staff must have proper and professional regard for the ethos policies and practices of the school in which they teach and maintain high standards in their own attendance and punctuality

Staff must have an understanding of and always act within the cultural expectations of UAE and the policies and expectations of the school which set out their professional duties and responsibilities.

Whilst every effort has been made to explain the main duties and responsibilities of the post each individual task undertaken may not be identified.

Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.

Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

Skills Qualifications and Experience

Competencies

• Ability to sell our school to families who have expressed an interest
• Be warm and personable
• Highly detail-oriented and organized
• Knowledge of the regulations policies and procedures related to the assigned activities
• Ability to meet a constant stream of deadlines
• Proven ability to work both independently and collaboratively with different levels of employees
• Ability to coordinate & collate data
• Skilled in the use of student registration and management systems
• Good interpersonal skills using tact having patience and showing courtesy to all stakeholders
• Excellent knowledge of ADEK policies and eSIS filing
• Motivation to work with people a positive attitude and a friendly personality
• Being a calm and empathetic person with an understanding of young people
• Excellent command for MS office
• Ability to maintain accurate records
• Records Reports and Correspondence by use of spreadsheets and databases
• Computer literate
• Customer Service skills and interpersonal skills.
• Willing attitude to be a part of the school team
• Strong sense of professionalism
• Safeguarding and welfare of children
• Excellent communication skills and command of the English language in spoken and written form
• A collaborative team-player with excellent interpersonal skills
• Behavior management

Attributes

• Empathetic listener
• Integrity and confidentiality
• Internationally minded
• Emotional intelligence
• Intercultural awareness creative

Flexible and a can-do attitude

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures including an online due diligence search references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years employment history.

ISP Commitment to Diversity Equity Inclusion and Belonging

ISP is committed to strengthening our inclusive culture by identifying hiring developing and retaining high-performing teammates regardless of gender age disability status neurodivergence socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.