Admin Coordinator

Job Summary

XAD Technologies is seeking a highly organized proactive and multi-tasking Admin Coordinator to support daily administrative operations and ensure smooth coordination across departments. The ideal candidate should possess strong communication organizational and problem-solving skills with the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Manage day-to-day administrative and office coordination activities
• Handle documentation filing record management and data entry tasks
• Coordinate with internal departments and external stakeholders for operational support
• Monitor office supplies inventory and procurement requirements
• Schedule meetings appointments and maintain calendars
• Prepare reports presentations and correspondence as required
• Support HR and operations teams with onboarding attendance and employee coordination
• Maintain confidential records and company documents
• Coordinate travel arrangements accommodation and logistics when required
• Ensure compliance with company policies and administrative procedures
• Handle incoming calls emails and visitor coordination professionally
• Assist management in special projects and operational tasks

Requirements

• Bachelors degree in Business Administration or relevant field
• Minimum 24 years of administrative/coordinator experience preferably in UAE
• Strong multitasking and time management abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook)
• Ability to work independently and under pressure
• Strong organizational and problem-solving skills
• Knowledge of UAE office administration practices is preferred
• Professional attitude with excellent interpersonal skills

Preferred Skills

• Experience in telecom technology or contracting industry will be an advantage
• Familiarity with ERP systems and document management tools
• Ability to coordinate across multiple departments effectively