Executive Assistant- Venuewise

About the Role

As an Executive Assistant you will be a force multiplier for the Managing Directorensuring their time priorities and projects are managed seamlessly while also supporting personal commitments with discretion and care. This role blends project oversight operational management and personal executive support offering a unique opportunity to work at the heart of a dynamic high-profile environment.

You will act as a trusted representative of the executive coordinating internal and external stakeholders managing sensitive information and ensuring both professional and personal schedulesoperatesmoothly. You will beproactive decisive and adaptable thriving in a fast-paced environment where speed accuracy and emotional intelligence are key.

WhatYoullDo

Project & Business Management

• Oversee coordinate and track multiple complex projects ensuring timelines deliverables and stakeholders are managed effectively.
• Act as a liaison on behalf of the executive contacting internal and external stakeholders professionally.
• Anticipate needs resolve conflicts and keep projects moving forward independently.
• Support operational decisions with thoughtful insight and discretion.

Executive & Personal Support

• Manage complexcalendarsmixing personal and business commitments.
• Schedule and coordinate meetings calls and travel arrangements (flights accommodations itineraries).
• Handle confidential information with absolute discretion knowing when and how to escalate matters.
• Prepare executive communications presentations and briefings as needed.
• Represent the executive in interactionsmaintainingprofessionalism empathy and authority.

Personality & Professional Traits

• High emotional intelligence understands sensitivity of matters and responds appropriately.
• Exceptional multitasking abilities able to manage competing priorities quickly and efficiently.
• Discretion and confidentiality no surprises; always check before sharing sensitive information.
• Proactive and adaptable anticipatesneeds and acts independently.
• Polished presence and professional demeanor able torepresenta senior executive to high-profile contacts.

What You Need to Apply

Proven experience supporting senior executives ideally in high-pressure or service-oriented industries (advertising or events)

Strong project management skills with the ability to coordinate multiple complex initiatives

Exceptional organizational and time-management abilities

Highly developed interpersonal skills and emotional intelligence

Experience managing both professional and personal matters for an executive

Speed decisiveness and reliability under pressure

This role is ideal for someone who thrives in a high-performance environment enjoys variety and takes pride in ensuring an executives day-to-day life and projects run smoothly efficiently and with discretion.