Executive Assistant (Retail Fashion Female)

Job Title: Executive Assistant
Location: Dubai UAE
Company: A leading retail & distribution powerhouse in the GCC

Reporting to: Senior Leadership Team

Position Overview

We are seeking a proactive organized and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be resourceful efficient and able to handle confidential information with professionalism and discretion. This role requires a strong ability to multitask exceptional communication skills and a solution-oriented mindset.

The Role What Youll Do

Key Responsibilities

• Manage executive calendars including scheduling appointments meetings and travel arrangements
  
• Act as the primary point of contact between the executive team and internal/external stakeholders
  
• Prepare reports presentations correspondence and documentation as required
  
• Handle confidential information with integrity and professionalism
  
• Coordinate and support executive meetings agenda preparation minutes follow-ups
  
• Organize travel itineraries visas accommodations and expense claims
  
• Support business operations including vendor coordination and office administration activities
  
• Assist in special projects events and business initiatives
  
• Monitor email inbox and prioritize urgent communication
  
• Maintain records files and documentation accurately
  
• Ensure smooth daily operations and provide general administrative support
  

You Are

• A polished professional with 3-5 years previous experience supporting senior leadership in a dynamic environment (luxury retail / brand-driven businesses preferred).
  
• Someone who excels at multitasking with grace juggling priorities adapting to change and maintaining clarity under pressure.
  
• A master communicator: outstanding verbal and written English and comfortable interacting with senior internal & external stakeholders at all levels.
  
• Tech-savvy: proficient in the Microsoft Office suite (Outlook PowerPoint Excel) and comfortable adopting new tools/CRM systems.
  
• A creative thinker: you find smarter ways to get things done you dont just follow the processyou elevate it.
  
• Discreet and trustworthy: you handle sensitive information with integrity and confidentiality.
  
• A team player with a roll up your sleeves attitude aligning with our leadership culture of getting in and doing the work.
  

Bonus If You Have

• Background in retail brand-management luxury or lifestyle sectors
  
• Experience in international travel logistics and multi-region coordination
  
• Exposure to marketing events or stakeholder communications
  
• A second language other than English