Administration Manager

Work includes some of or all of the following:

• Prepares or proofs correspondence forms spreadsheets or documents schedules meetings makes travel arrangements and/or maintains inventory of office supplies.
• Familiar with a variety of the fields concepts practices and procedures.
• Relies on experience and judgment to plan and accomplish more complicated goals. Uses Word Excel PowerPoint Outlook and other programs to accomplish work.
• May direct and lead the work of others.
• Manage day-to-day office operations and ensure a well-organized work environment.
• Schedule meetings prepare minutes and arrange travel/logistics when required
• Handle petty cash management and monthly reconciliation
• Manage  processing of Departments operational budget in co-ordination with the team and relevant vendors
• Maintain proper documentation for expenses payments and approvals
• Receive queries and explanations if any on behalf of the Line Manager / Director and co-ordinate with the concerned personnel in the organisation to provide necessary clarifications.
• Schedule appointments for and on behalf of the Line Manager / Director provide information to callers take dictation compose and type correspondences and perform other administrative tasks as and when required;
• Record minutes of internal meetings conducted by the Line Manager / Director.
• Draft letters and official correspondences as per the direction of the Line Manager / Director.
• Preparing cover letter as instructed by the Line Manager / Director preparing envelopes ensuring that the correspondence is addressed to the right addressee and arranging to deliver the correspondence in co-ordination with the relevant member of staff.
• Coordinate with relevant personnel to arrange travel schedules and reservations for the Line Manager / Director.
• Greet and receive visitors of the Line Manager / Director inform Line Manager / Director and ensure that required attention and hospitality are provided to the visitors.
• Perform other tasks related to the administration function as they arise and as delegated by the Line Manager / Director
• Co-ordinate with the department staff with regard to the daily work responsibilities and functions.
• Prepare reports on various issues with regard to the department.
• Assist in developing recommendations for process improvements in the department like workflow for routine work.
• Perform other duties as assigned by the Director

Additional Information :

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Contract