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Finance Coordinator

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الوصف الوظيفي

POSITION DESCRIPTION

 

Position:       Finance Coordinator

Department:  Finance 

Reports to:    Director of Finance & Business Support

 

PURPOSE OF POSITION

To provide organizational and administrative support to the Finance & Purchasing Departments and the timely and efficient execution of assigned office and business procedures.

KEY ROLES & RESPONSIBILITIES

  • Communicate to customers (internal and external) in a polite and courteous manner
  • Perform duties and responsibilities in a confidential manner when applicable
  • Type and prepare a variety of documents such as letters memos and minutes
  • Handling of correspondence and answering the telephone as related to the job
  • Attend daily Finance Meeting and take meeting minutes 
  • Prepare monthly staff attendance report for Cluster Payroll Manager 
  • To verify the holiday postings in the timesheet submitted by T&C from ERP
  • To prepare the Employee Index on monthly basis based on the timesheet submitted
  • To collate payroll earnings and deductions documents and subsequently enter in the earnings and deductions reports
  • Assist in sending/collecting documents to/from Sofitel Dubai The Obelisk  
  • Provide organizational and administrative support to the Director of Finance
  • Organize a variety of documents and maintain stationery and office supplies
  • Maintain complete knowledge of all Finance Purchasing and hotel services/features
  • Liaise with other departments ensuring communication and the resolution of opportunities
  • Contribute ideas and suggestions to enhance financial & operational procedures in the Hotel
  • To work efficiently and effectively in meeting deadlines and delivering quality work 
  • To keep positive relations with suppliers and other external clients
  • Carry out any other duties as and when assigned by the Director of Finance
  • Accounts Receivable daily organization of invoices and filings
  • Uploading online invoices including suppliers Pacific World Dnata and few more
  • 2 x a week follow ups for PM and PX accounts
  • Credit Card Reconciliation
  • Provide weekly support of payment follow ups
  • Assist Finance & Purchasing teams during the vacation times when needed

 


Qualifications :

PERSONAL ATTRIBUTES

  • Outstanding communication skills in English both written and verbal (additional foreign language would be an advantage)
  • Excellent interpersonal skills to build positive relations with all the departments and be able to deal with diverse staff
  • Strong attention to detail with the ability to coordinate and prioritize multiple tasks
  • Computer proficiency in Word Excel PowerPoint Publisher Outlook and good typing skills

QUALIFICATIONS                                                                              

  • College education or Hotel / business administration degree
  • Finance / Purchasing related experience preferred
  • Front office F&B or other areas of hotel experience beneficial to the role to understand
  • Must like the numbers and accounting
  • Certified course in administrative management preferred

EXPERIENCE

  • Minimum 1 years experience in the hospitality industry
  • Previous experience in similar role is preferable


Additional Information :

Raffles Dubai Sheikh Rashid Road Wafi121800 Dubai United Arab Emirates


Remote Work :

No


Employment Type :

Full-time

نوع التوظيف

دوام كامل

نبذة عن الشركة

الإبلاغ عن هذه الوظيفة
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