Finance Coordinator
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Job Description
POSITION DESCRIPTION
Position: Finance Coordinator
Department: Finance
Reports to: Director of Finance & Business Support
PURPOSE OF POSITION
To provide organizational and administrative support to the Finance & Purchasing Departments and the timely and efficient execution of assigned office and business procedures.
KEY ROLES & RESPONSIBILITIES
- Communicate to customers (internal and external) in a polite and courteous manner
- Perform duties and responsibilities in a confidential manner when applicable
- Type and prepare a variety of documents such as letters memos and minutes
- Handling of correspondence and answering the telephone as related to the job
- Attend daily Finance Meeting and take meeting minutes
- Prepare monthly staff attendance report for Cluster Payroll Manager
- To verify the holiday postings in the timesheet submitted by T&C from ERP
- To prepare the Employee Index on monthly basis based on the timesheet submitted
- To collate payroll earnings and deductions documents and subsequently enter in the earnings and deductions reports
- Assist in sending/collecting documents to/from Sofitel Dubai The Obelisk
- Provide organizational and administrative support to the Director of Finance
- Organize a variety of documents and maintain stationery and office supplies
- Maintain complete knowledge of all Finance Purchasing and hotel services/features
- Liaise with other departments ensuring communication and the resolution of opportunities
- Contribute ideas and suggestions to enhance financial & operational procedures in the Hotel
- To work efficiently and effectively in meeting deadlines and delivering quality work
- To keep positive relations with suppliers and other external clients
- Carry out any other duties as and when assigned by the Director of Finance
- Accounts Receivable daily organization of invoices and filings
- Uploading online invoices including suppliers Pacific World Dnata and few more
- 2 x a week follow ups for PM and PX accounts
- Credit Card Reconciliation
- Provide weekly support of payment follow ups
- Assist Finance & Purchasing teams during the vacation times when needed
Qualifications :
PERSONAL ATTRIBUTES
- Outstanding communication skills in English both written and verbal (additional foreign language would be an advantage)
- Excellent interpersonal skills to build positive relations with all the departments and be able to deal with diverse staff
- Strong attention to detail with the ability to coordinate and prioritize multiple tasks
- Computer proficiency in Word Excel PowerPoint Publisher Outlook and good typing skills
QUALIFICATIONS
- College education or Hotel / business administration degree
- Finance / Purchasing related experience preferred
- Front office F&B or other areas of hotel experience beneficial to the role to understand
- Must like the numbers and accounting
- Certified course in administrative management preferred
EXPERIENCE
- Minimum 1 years experience in the hospitality industry
- Previous experience in similar role is preferable
Additional Information :
Raffles Dubai Sheikh Rashid Road Wafi121800 Dubai United Arab Emirates
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
