Job Description Summary

Job Description

Key Responsibilities

Calendar & Travel Management:

• Optimize RGM schedules and manage complex calendar appointments.
• Coordinate and manage extensive travel arrangements including visas hotel bookings and logistics.
• Schedule and coordinate internal and external meetings conference calls and executive engagements.

Operational Support & Event Management:

• Provide in-depth support for event management including town halls global executive and customer visits exhibitions/congresses team meetings training sessions awareness campaigns and volunteering activities.
• Handle logistics for all events including planning organizing and coordinating partner events.

Financial Management & Reporting:

• Assist with financial management tasks such as expense claim monitoring purchase orders invoicing payment processing reconciliations and monthly/fiscal year reporting.
• Prepare and process expense reports for the RGM

Office Administration & Engagement Development:

• Manage office administration tasks and maintain both manual and computerized information filing systems.
• Support workforce training and development initiatives as required.

Communications & Documentation:

• Coordinate and manage communications presentations and sales collaterals.
• Draft business correspondence and create reports in Excel spreadsheets and PowerPoint presentations.
• Record and prepare minutes of meetings and follow up on action items.

Confidentiality & High-Profile Interaction:

• Confidently interface with senior management and high-profile clients.
• Handle highly confidential and sensitive information with discretion.

General Support:

• Screen and manage incoming correspondence including emails and telephone queries.
• Ensure executives are well-prepared for meetings with concise briefing documents and suggested talking points.

Required Qualifications

• Bachelors degree or diploma in a relevant field from an accredited university or college or a high school degree with relevant work experience.
• Minimum 5 years of experience as an executive assistant or similar administrative role
• Strong proficiency in Microsoft Office Suite (Excel PowerPoint Word).
• Ability to handle confidential information with discretion.
• Strong communication skills in English both written and verbal
• The role may require up to 10% travel primarily across the region with potential travel to other locations as business needs require

Desired Characteristics

• Excellent communication and interpersonal skills

• Ability to document plan market and execute programs.

• Prior working experience with GE Vernova will be advantage.

• Prior working experience in an global organization

• Strong attention to detail and problem-solving skills

• Exceptional organizational and multitasking skills

Additional Information