Office Manager
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Job Summary
Office Manager
**IMMEDIATE START DATE**
Keep LINKVIVA Running Smoothly Across Three Locations!
About Us
At LINKVIVA we dont just create eventswe craft unforgettable experiences that leave a lasting impact. As a leading experiential agency in the Middle East we pride ourselves on delivering operational excellence across every aspect of our business. Our offices in Dubai Abu Dhabi and Saudi Arabia are hubs of creativity innovation and seamless collaboration.
Why You Should Join Us
MultiSite Leadership Oversee operations across Dubai Abu Dhabi and KSA.
Dynamic Operations Play a crucial role in ensuring smooth office functionality and compliance.
PeopleCentric Culture Foster a welcoming organized and efficient workplace environment.
About the Role
As Office Manager you will be responsible for overseeing the daily operations facilities management vendor coordination and administrative support across LINKVIVAs three regional offices. You will ensure every workspace is professional compliant welcoming and fully operational enhancing both employee productivity and client impressions.
What Youll Do
Manage Office Operations & Facilities Ensure all offices are clean organized and compliant; maintain contracts insurance and maintenance records.
Conduct Regular Office Audits Perform biweekly audits at the Abu Dhabi office and maintain regular oversight with KSA representatives submitting actiondriven reports.
Handle Landlord Relations Manage rental renewals maintenance negotiations and property management liaison across all locations.
Supervise Office Support Staff Oversee office boys manage daily task completion and maintain inventory of supplies and office equipment.
Manage Visitor Experience Ensure a professional guest experience oversee visitor logs and manage meeting room scheduling and hospitality standards.
Maintain Documentation & Compliance Keep all facility contracts insurance and operational records updated and accessible.
About You
Operations Expert Deep understanding of office management facilities coordination and vendor oversight.
Highly Organized & DetailOriented Able to manage multiple locations and keep operations running smoothly.
Strong Communicator & Negotiator Skilled in handling property managers suppliers and internal stakeholders.
Proactive & SolutionsDriven Anticipates needs solves problems and takes ownership of all office matters.
Professional & PeopleFocused Dedicated to fostering a productive organized and welcoming environment.
What You Need to Apply
Bachelors degree in Business Administration Facilities Management or related field.
Minimum 5 years experience in office management or facilities coordination roles.
Proficiency in MS Office Suite (Word Excel Outlook).
Fluent in English (Arabic is a plus).
Strong interpersonal negotiation and organizational skills.
What Will Set You Apart
Facilities Management Essentials Certification.
Office Safety and Compliance Training.
Experience managing multiple office locations.
Ready to be the operational backbone of a dynamic creative agency Join LINKVIVA and keep our offices running at peak performance!
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
We embody the quintessential Dubai success story. Since our inception in 2003, we’ve partnered up with government entities to orchestrate monumental milestone events that would earn global recognition. As time has progressed, so have we. Today, we’ve outgrown our role as mere event or ... View more
