MPM - Document Controller (Outsource)

Role : Document Controller
Location : Abu Dhabi

Role Purpose:

A Document Controller is responsible for managing and overseeing documents for a particular project or for an entire organization. They ensure that all documents are properly created signed stored and backed up/Archived and that any retention policies are followed. Also preparing the required formats daily weekly & Monthly Reports. Enhancing the Documentation Systems in addition to prepare any required word or Excel Tables or Formetc.

Key Accountabilities of the role

General:

• Provide a high level of customer service and care.
• Present the company in a professional manner in all business fields.
• Self-development and continuing personal development.
• Enhance the Documentation and archiving Systems.
• Preparing all required tables forms and reports.

Policies Systems Processes and Procedures:

• Analyses and document business process and problems to develop solutions to enhance efficiencies.

PMC:

Document Management: Manage the intake handling and storage of documentation.

Process Implementation: Develop and implement processes for document control.

Compliance: Ensure all documentation meets formal requirements and required standards.

Review and Update: Regularly review and update documents as necessary.

Program: professional in Microsoft offices especially Excel Word & power point

Version Control: Track and manage versions of documents.

Retrieval: Retrieve files as needed by company staff.

Backup and Storage: Securely backup and store documents.

Accessibility: Ensure all documentation is discoverable and accessible.

Organization: Ensure proper organization and categorization of documents.

Coordination: Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.

Meeting Records: Record review and distribute minutes of meetings.

Regulatory Compliance: Monitor regulatory activity to maintain compliance with records and document management laws.

Risk:

• Monitor exposure to risk and compliance of respective development advisory department.

Training:

In house training will be given

Specialist Skills / Technical Knowledge Required for this role:

• A bachelors degree in business administration information management or a related field.
• Good to advance Microsoft programs knowledge especially Excel Word and Power point.
• Good Communication skills.
• High level of accuracy and attention to detail.
• Proficiency in document management software and systems.
• Good to advance Microsoft programs knowledge especially Excel Word and Power point.

Previous experience :-

• Minimum Seven years experience working in the field of Engineering Construction and project Management systems and Documentary.