HR Assistant
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Job Summary
Overview:
We are looking for a dedicated and organized HR Assistant to join our team. This role will play a critical part in ensuring smooth HR operations across the company by handling employment matters coordinating with internal departments and liaising with external government bodies and vendors. The ideal candidate should be tech-savvy adaptable and up to date with modern HR practices.
Key Responsibilities:
Manage all employment-related processes including contracts visas licenses and documentation in coordination with the PRO.
Handle internal and external HR inquiries and requests.
Maintain and update employee records (physical and digital).
Support the recruitment process including sourcing candidates conducting reference checks and preparing employment contracts.
Assist with performance management and employee engagement initiatives.
Arrange transportation for visitors and official delegations.
Schedule and coordinate interviews HR events training sessions and seminars.
Conduct new employee orientations and onboarding.
Prepare and submit regular HR reports to management.
Supervise IT Technician Maintenance Assistant PRO and Office Boy to ensure smooth office operations (cleaning maintenance security etc.).
Process employee payroll in coordination with the finance team.
Stay up to date with the latest HR trends labor laws and best practices.
Perform other duties as assigned by management.
Overview:
We are looking for a dedicated and organized HR Assistant to join our team. This role will play a critical part in ensuring smooth HR operations across the company by handling employment matters coordinating with internal departments and liaising with external government bodies and vendors. The ideal candidate should be tech-savvy adaptable and up to date with modern HR practices.
Key Responsibilities:
Manage all employment-related processes including contracts visas licenses and documentation in coordination with the PRO.
Handle internal and external HR inquiries and requests.
Maintain and update employee records (physical and digital).
Support the recruitment process including sourcing candidates conducting reference checks and preparing employment contracts.
Assist with performance management and employee engagement initiatives.
Arrange transportation for visitors and official delegations.
Schedule and coordinate interviews HR events training sessions and seminars.
Conduct new employee orientations and onboarding.
Prepare and submit regular HR reports to management.
Supervise IT Technician Maintenance Assistant PRO and Office Boy to ensure smooth office operations (cleaning maintenance security etc.).
Process employee payroll in coordination with the finance team.
Stay up to date with the latest HR trends labor laws and best practices.
Perform other duties as assigned by management.
Competitive salary based on experience.
Health insurance coverage.
Annual leave and public holidays as per UAE labor law.
Training and development opportunities.
Collaborative and inclusive work environment.
Opportunities for career growth within the group.
Required Skills:
Strong Communication Skills: Excellent verbal and written communication in English (Arabic is a plus) HR Systems Proficiency: Experience using HR software (Zoho People SAP or similar HRIS systems) Recruitment & Onboarding: Skilled in sourcing screening and coordinating interviews along with onboarding new hires. Employee Relations: Ability to professionally handle employee inquiries complaints and conflict resolution. Payroll Knowledge: Basic understanding of payroll processing and related documentation. Compliance & Documentation: Familiar with UAE labor law and able to manage employee files visas and regulatory documents. Time Management: Excellent organizational and multitasking skills with the ability to prioritize tasks efficiently. Problem-Solving: Analytical thinking and proactive problem-solving approach. Technology & Digital Tools: Proficient with Microsoft Office Suite (Excel Word Outlook) and comfortable using digital collaboration tools like Zoom Teams and Slack. Confidentiality: Ability to handle sensitive information with discretion and professionalism. Adaptability: Willingness to learn and adapt to modern HR practices including employee engagement tools HR data analytics and remote work coordination. Collaboration: Strong team player with the ability to work effectively across different departments and locations. Cultural Awareness: Ability to work in a diverse multicultural environment promoting inclusivity and respect within the workplace. employee records
