Executive Assistant to CEO

Black & Grey HR

Job Location:

Dubai - UAE

Monthly Salary: AED 8000 - 8000

Experience Required: 5years

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Black & Grey HR is looking for a highly organized and proactive Executive Assistant to support the CEO in managing priorities tracking key action items and ensuring timely closure of decisions and initiatives within a logistics/shipping environment. The role requires strong coordination stakeholder management follow-up and communication skills to ensure smooth execution across all business functions.

Key Responsibilities

- Manage the CEOs calendar meetings travel and daily priorities.

- Prepare meeting agendas presentations MOMs and track action items for closure.

- Maintain and monitor the CEO Business Action Tracker (BAT) with timelines and ownership.

- Coordinate with internal and external stakeholders to ensure timely execution and escalate delays when required.

- Draft professional emails reports memos and presentations on behalf of the CEO.

- Act as a liaison between the CEOs office senior leadership clients and international partners.
- Manage confidential records correspondence and documentation.
- Handle administrative coordination including travel visas insurance claims and networking activities.
- Provide weekly updates on pending actions priorities and closure status.

Requirements

- 5 years experience as an Executive Assistant supporting senior leadership/CEO within the logistics or shipping industry is mandatory.

- Strong organizational multitasking and follow-up skills.

- Excellent communication and documentation abilities.

- Ability to manage confidential information with professionalism.

- Strong stakeholder management and coordination skills.

- Proficiency in MS Office presentations and reporting tools.

Benefits

- Attractive Salary Benefits

Required Skills:

- 5 years experience as an Executive Assistant supporting senior leadership/CEO within the logistics or shipping industry is mandatory. - Strong organizational multitasking and follow-up skills. - Excellent communication and documentation abilities. - Ability to manage confidential information with professionalism. - Strong stakeholder management and coordination skills. - Proficiency in MS Office presentations and reporting tools.