Executive Assistant
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Job Summary
Job Purpose
To provide comprehensive personal and professional support to the Chairman ensuring smooth coordination and execution of all official and personal activities. The role involves managing schedules correspondence coordination with internal teams and handling ad-hoc tasks related to Milele Car Rental and Milele Properties.
Duties and Responsibilities
- Manage the Chairmans calendar including scheduling meetings appointments and travel.
- Act as the primary point of contact between the Chairman and internal/external stakeholders.
- Support in both official business activities and personal errands or tasks.
- Coordinate and follow up with team members in Milele Car Rental and Milele Properties to ensure the timely execution of assignments.
- Handle confidential documents and sensitive information with utmost discretion.
- Prepare and review correspondence reports and presentations as required.
- Ensure timely follow-up on delegated tasks and projects.
- Handle ad-hoc administrative and coordination tasks as assigned by the Chairman.
- Assist with personal arrangements including appointments bookings and logistics.
Skills required
- Excellent organizational and multitasking skills.
- Strong verbal and written communication skills.
- Proactive and resourceful with a hands-on approach to problem-solving.
- High level of discretion and professionalism.
- Ability to work independently with minimal supervision.
- Flexible and adaptable to changing priorities.
- Proficient in MS Office Suite (Outlook Word Excel PowerPoint).
- Fluency in English; proficiency in Urdu or Hindi is a must.
Position Qualifications
- Bachelors degree in business administration or related field.
- 5 to 6 years of experience as an Executive Assistant preferably in the automotive real estate or car rental sectors.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Milele Motors is a world leader in the export of tax free motor vehicles to Africa and Asia, specializing in the development and implementation of vehicle procurement, export management, and customer service technology.
