CME Events Specialist

• Facilitate the creation of and timely delivery of high-quality CME accredited activities and programmes
• Coordinate the process of sourcing, selecting, and appointing marketing agencies as needed to organize required activities and events
• Serve as the front-line of communication with activity directors, event management / PCO agencies, events participants, sales representatives/ sponsors, and vendors as it relates to the coordination of CME programs
• Understand and reinforce relevant policies and procedures – internal and/or external, as well as all applicable accreditation guidelines to ensure compliance
• Ensure all media, communication and marketing materials used for activities and programmes are accurate, compliant and abide by the CCAD branding guidelines
• Coordinate all meetings and discussions related to CME events, ensuring correct representation from all parties for all meetings, including: kick off meetings, feasibility study review, project status meeting, post-event wrap up meetings
• On-site coordination and management of all events logistics including attendee travel, hotel room and meeting space requirements, coordination with AV, and overseeing all tasks completed by the appointed event management/ PCO agency
• Maintain a project plan and log for all CME activities and provide updates as needed in a timely, accurate, and effective manner
• Ensure all events requests are submitted to the CME Board for approval in a timely mannor supporting activity directors with the collation of all required documentation ahead of the board presentation
• Implement processes to streamline the planning, execution, follow up, and cost containment of CME programs including the management of all third party contracts, engagement letters and financial reports
• Responsible to collaborate with CME coordinator and ensure the compiling and submitting of all regulatory and compliance documentation for accredited CME programs
• Measure and improve the impact of CME programmes in accordance to CCAD CME mission
• Establish and maintain a network of CME contributors, create engagement, and build trust
• Collaborate with colleagues in different institutes and departments such as, Academic Operations, QPSI, to collect data needed to report on the outcomes of different CME programmes
• Establish a reporting process to gather timely and accurate outcomes data, analyze it, and write/ produce required outcomes reports. Ensuring accurate records for all event and filing of event documentation.
• Review and consult on budgets created by events management/PCO companies for CME activities
• Provide timely briefs for CCAD Marketing Department for all internal and external communication requirements for upcoming medical education events
• Assist for all marketing requirements for educational events
• Draft CME annual outcomes reports
• Perform all other duties as required

QUALIFICATION & EXPERIENCE REQUIREMENTS

• Bachelor’s degree preferably in Marketing, Business Administration, or Communication Studies
• At least 3 years of experience in organizing events such as, conferences, marketing campaigns, learning events
• Strong written and verbal communication
• Tracker record of vendor negotiation
• Proficiency in Microsoft Office
• Project management certification such as, PMP is a plus