Payroll Specialist

PAYROLL PREPARATION AND PROCESSING

Responsible for the whole payroll cycle for assigned companies

Prepares and processes monthly payroll including salary payments and deductions

Reviews calculates and processes payroll changes adjustments earnings & deductions including new hires leave management promotion termination etc etc

Verifies timekeeping records maintains time and attendance records using paper timesheets and/or electronic time management system.

Process off-cycle payroll related payments

Process End of Service Benefits (EOSB)

Review and reconciles payroll records for accuracy

REPORTING AND RECONCILIATION

Compile payroll data including employees time worked and pay rate

Generates and verifies payroll reports.

Prepares periodic reports of earnings and deductions.

Reconciles monthly and year-end reports.

Verifies and reconciles SIF file for the WPS

Ensure accuracy in reconciling and running interim and month-end payroll reports

Process accurate and timely year-end reporting and provisions when necessary

Validates various payroll reports against run results

Ensure proper reconciliation and prepare reports for review by management.

Develop ad hoc financial and operational reporting as needed

SYSTEM AND EMPLOYEE MAINTENANCE

Manage workflow to ensure all payroll transactions are processed accurately and timely

Assists and coordinates the workflow and procedures between Payroll and BHR and Finance

Ensure that employee information related to payroll will be accurate and updated

Get inputs from BHR to ensure all payroll related data are accurate and up to date

Ensure payroll data accuracy and perform appropriate corrective actions to resolve identified inconsistencies errors or other problems

Keep track of all payroll related changes made in HRMS

Makes journal entries as required

Able to use payroll software with accuracy and efficiency

TRAINING DOCUMENTATION AND COMMUNICATION

Assists BHR with payroll related questions and issues and answers in a timely manner

Train and support the team in handling and resolving payroll related issues

Be able to attend to investigate and resolve payroll and pay-related issues and queries

Handling complaints about payments and resolving discrepancies

Analyse payroll issues and recommend corrective actions

Document and update written payroll procedures.

Reviews and maintains updated procedures.

Maintains payroll documentation and files

Maintains scans and files payroll records for future reference

Maintaining payroll operations by following policies and procedures

Works closely with BHR and Finance to ensure to meet proper cut-off dates and adhere to monthly and yearly reporting schedules.

Have great communication skills to interact with colleagues and executives

CONFIDENTIALITY & COMPLIANCE

Maintain a high level of security and confidentiality of sensitive information

Ensure strict compliance with company and regulatory standards

Be prepared for any scheduled audits of payroll records to ensure continued accuracy

OTHER DUTIES

In conjunction with the Assistant Payroll manager suggest improvements to payroll related operational procedures policies and standards in line with the UAE Labour Law

Closely liaise with PR Coordinator to verify visas MOL listings cancellations labor card renewals and upkeep the data

Perform other duties as assigned by the Direct Manager.

Education/ Qualification

Associate or Bachelors degree in business or accounting is preferred.

Work Experience

At least 4 years in depth experience in payroll and payroll management procedures in a fast-paced environment

Experience functioning with payroll applications and payroll service providers

Experience in managing multiple tasks throughout their day while maintaining a high level of accuracy in their work and production

Knowledge

Knowledge of Microsoft D365 and other HRMS applications accounting principles costing and payroll processing.

Monthly payroll processing and thorough understanding of final settlement calculations leave entitlement /settlement in compliance with UAE laws.

WPS and SIF processing

Skills

Exceptional multitasking and organizational skills with great attention to detail.

Time management skills and the ability to work under pressure

Good judgment and the ability to think in context.

Demonstrated problem solving decision making and conflict resolution skills

Effective and excellent communication skills

Trustworthy with attention to confidentiality

Capable of handling all aspects of the payroll function

Detail and deadline-oriented individual who excels in both the technical and customer service aspects of payroll

Excellent people skills and a high numerical aptitude.

Expert level MS Excel and Dynamics D365