Executive Assistant
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Job Description
JOB PURPOSE:
Looking for a sharp reliable Executive Assistant to support a senior executive leading transformation and culture initiatives at one of the regions top banks. This role calls for someone who thrives in fast-paced evolving environments - managing complex calendars coordinating across stakeholders and keeping priorities on track with discretion and calm. Youll be the operational anchor in a dynamic high-trust partnership. Familiarity with transformation culture or human capital-related work is a plus especially if you bring a natural sensitivity to people dynamics tone context and influence. We value individuals who are composed proactive and bring a steady solutions-focused energy to their work someone who helps things move forward with clarity and quiet confidence.
KEY ACCOUNTABILITIES:
Generic Accountability
- Provide a complete secretarial and administrative service to the EVP Organisation & Culture Transformation to facilitate the smooth functioning of the department / business unit processes and allow him / her to concentrate on mainstream activities.
- Observe confidentiality procedures and register and track accountable documentation to ensure security and control.
- Provide time management / diary service for the EVP Organisation & Culture Transformation to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.
- Arrange meetings called by the EVP Organisation & Culture Transformation. Draft the topics of the agenda and prepare minutes of meetings as required.
- Provide efficient personal assistance and correspondence support to EVP Organisation & Culture Transformation routing correspondence as necessary and taking initiative in drafting replies where appropriate to ensure that all communications are dealt with appropriately.
- Act as first point of contact for both internal and external parties who wish to contact or meet the EVP Organisation & Culture Transformation and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed by the EVP Organisation & Culture Transformation.
- Prepare and compile papers / documentation including project and departmental related reports presentations and documents ensuring they are completed and prepared in time for meetings and discussions.
- Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services visas etc. to achieve customer satisfaction.
- Screen and respond to incoming calls for the EVP Organisation & Culture Transformation and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the EVP Organisation & Culture Transformation as instructed and as per procedures.
- Assist the EVP Organisation & Culture Transformation in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.
- Review develop and improve on establish work flow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines.
- Perform other similar or related duties as required or assigned by the Line Manager.
Qualifications :
Minimum Qualification
- Bachelors degree or related discipline.
Minimum Experience
- 5 - 7 years relevant experience in the similar positions
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
