Personal Assistant

Roles and responsibilities

• Manage complex calendars, scheduling meetings, and appointments
• Coordinate domestic and international travel arrangements
• Screen, prioritise, and respond to emails and phone calls
• Draft and edit correspondence, reports, and presentations
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle sensitive information with discretion and confidentiality
• Assist with special projects and initiatives
• Provide personal assistance for non-business tasks as required
• Manage and process expense reports and reimbursements
• Act as a liaison between the executive and internal/external stakeholders
• Coordinate and manage the executive's daily tasks to ensure priorities are met
• Support in the preparation of presentations and reports for meetings
• Monitor and manage deadlines for key projects and initiatives
• Organise and handle logistics for corporate events and off-site meetings
  
  

The Successful Applicant

• Strong organisational and time management skills
• Excellent written and verbal communication skills - English and Italian
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High level of discretion and confidentiality
• Ability to handle multiple tasks and work under pressure
• Strong interpersonal skills for liaising with senior executives

• Adaptability: Flexibility to adjust to changing priorities and demands in a fast-paced work environment.

• Interpersonal Skills: Strong relationship-building skills to interact positively with a diverse range of people.

• Attention to Detail: Meticulous approach to tasks, ensuring accuracy in documents, schedules, and communications.

• Resourcefulness: Ability to research and find information quickly, helping to streamline tasks and enhance efficiency.

Desired candidate profile

• Organizational Skills: Ability to manage schedules, prioritize tasks, and keep track of appointments and deadlines efficiently.

• Communication Skills: Strong verbal and written communication abilities to liaise with clients, colleagues, and stakeholders effectively.

• Time Management: Proficiency in managing multiple tasks and projects simultaneously, ensuring that priorities are met.

• Discretion and Confidentiality: Trustworthiness in handling sensitive information and maintaining confidentiality in all interactions.

• Problem-Solving Skills: Ability to anticipate needs and proactively address issues as they arise, finding effective solutions.

• Technical Proficiency: Familiarity with office software (e.g., Microsoft Office, Google Workspace) and tools for scheduling, project management, and communication.

• Adaptability: Flexibility to adjust to changing priorities and demands in a fast-paced work environment.

• Interpersonal Skills: Strong relationship-building skills to interact positively with a diverse range of people.

• Attention to Detail: Meticulous approach to tasks, ensuring accuracy in documents, schedules, and communications.

• Resourcefulness: Ability to research and find information quickly, helping to streamline tasks and enhance efficiency.