Office Manager
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Job Description
ITP Media Group is looking for an Office Manager to organize and coordinate administration duties supervise day to day operations and manage and continually improve office procedures and processes. Your role is to create and maintain a pleasant work environment ensuring high levels of organizational effectiveness communication and safety.
The ideal candidate will thrive working on a diverse range of duties be enthusiastic have a calm and analytical approach and be able to work as part of a team. They will be able to carry out duties which require strict confidentiality a high attention to detail and will be confident in dealing with colleagues of all levels from across the business. They will be well versed in prioritising their workload to meet conflicting demands on their time.
Your duties will include:
- Supervision management and development of all central office teams and operations including reception administration drivers mail room security repairs housekeeping and catering.
- Undertake administrative duties relative to the office management team including; supplier and contract negotiations maintaining and developing processes and administrative systems overseeing office refurbishment projects and management of supplies and equipment.
- Maintaining the office appearance and condition in accordance with the Health and Safety requirements and arranging necessary repairs via relevant team.
- Planning inhouse or offsite activities like parties celebrations and conferences.
- Scheduling meetings and appointments.
- Ensuring Tecom and Civil Defense standards are met and maintained.
- Maintaining the security of the office building and handling any emergency alarms as required.
- Ensuring staff are kept informed of the emergency evacuation and health and safety procedures.
- Building and maintaining relationships with facilities management landlord security Civil Defense and other authorities as necessary.
- Undertaking regular visits to other ITP offices both locally and abroad.
The successful candidate will have:
- A minimum of 35 years experience in a supervisory role
- Experience in office management including health and safety issues and security
- A professional appearance and approach
- The confidence to deal with colleagues of all levels from across the business and VIP s
- Excellent written and verbal communication skills
- Outstanding customer service skills
- Excellent time management skills and ability to multitask and prioritize work
- Selfmotivation resourcefulness creativity and a commitment to excellence
- Strong organizational and planning skills in a fastpaced environment
- Computer literacy
Core attributes will include a firm and confident demeanour the willingness to work shifts and a calm personality with the ability to cope well in high pressure situations. The ideal candidate will have good motivational and leadership skills and is extremely attentive to detail.
Desirable qualities include a UAE driving license First Aid Certificate and Civil Defense requirements and/or the knowledge of local Health and Safety laws.
Employment Type
Full Time
