istant Director of Administration Global Education - NYU Abu Dhabi
Posted on :
06-09-2024
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Job Description
Position Summary:
New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Director of Administration Global Education reporting to the Associate Vice Chancellor and Vice Provost of Global Education and Outreach.
As a critical member of the administrative leadership of Global Education the Assistant Director is responsible for developing and implementing the activities that support the strategy of Global Education. This includes planning organizing and directing the daytoday operations of the Office of the Associate Vice Chancellor/Vice Provost for Global Education and Outreach which provides academic and administrative leadership for programs of global education in the areas of semester abroad visiting student programs JTerm in Abu Dhabi and abroad regional academic seminars communitybased learning summer experiential learning and the Office of Social Responsibility.
Key Responsibilities:
Academic Planning and Administration
This job has been sourced from an external job board. UAE Nationals are encouraged to apply
New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Director of Administration Global Education reporting to the Associate Vice Chancellor and Vice Provost of Global Education and Outreach.
As a critical member of the administrative leadership of Global Education the Assistant Director is responsible for developing and implementing the activities that support the strategy of Global Education. This includes planning organizing and directing the daytoday operations of the Office of the Associate Vice Chancellor/Vice Provost for Global Education and Outreach which provides academic and administrative leadership for programs of global education in the areas of semester abroad visiting student programs JTerm in Abu Dhabi and abroad regional academic seminars communitybased learning summer experiential learning and the Office of Social Responsibility.
Skilled and experienced in academic administration they are responsible for developing the Annual Planning Budget APB) and Academic and Administrative Staffing Plan across office areas overseeing the Global Education operating budget of $500K managing the deliverables for JTerm and summer faculty and instructor selection deployment orientation and support; organizing the content and event planning of Global Education conferences workshops and VIP visits; producing and managing institutional research area data and reporting; supports the Associate Vice Chancellor/Vice Provost in planning and implementing new curricular programs and initiatives in the UAE and abroad; organizing and managing the MOU and partnership agreements of the office. Responsible for organizing and supervising the searches for vacant staff positions; overseeing staff development learning plans and performance review processes; leading crossprogram teams in officewide strategic administrative initiatives.
Key Responsibilities:
Academic Planning and Administration
- Responsible for developing reports and managing the Offices institutional research and data working closely with the Registrar faculty Provost Office and Academic HR to ensure accurate reporting and provide feedback to improve systems
- Support curricular planning development management and updates
- Lead the planning of the academic yearlong calendar and activities
- Develop and implement systems/ repositories for class syllabi faculty lists teaching evaluations textbook orders etc. which are also necessary for faculty reviews and accreditation
- Lead the Office staff in developing/maintaining archival procedures for the proper privacycompliant storage and access to information
- Organize the Undergraduate Education Workstream the Global SiteSpecific Advisory Committees and the Global Education Faculty Advisory Committee to ensure excellent record keeping decision flows and followthrough
- Support the AVC/VP with developing and curating the content of academic conferences including the Global Curriculum Conference Site Directors Conference Gulf Intelligence Industry Academe Workshop Summit on Innovation and Leadership MLK Day with Global Liberal Studies and academic retreats
Operations
- Lead all operational aspects of running the Office and manage operational projects including core project elements deliverable timelines resources and funding
- Responsible for recruiting building and managing the necessary teams to deliver strategic projects supporting the Universitys mission successfully
- Develop and implement risk management strategies governance quality assurance issue resolution reporting and timelines
- Organize and lead regular stakeholder meetings to provide and gather feedback highlight risks and resolve any issues
Area Research Researcher Planning Recruitment and Support
- Manage the delivery of the Offices Research Program through researcher hiring and support
- Support the development and implementation of the Provosts Global Faculty Symposium the Communityengaged Learning Research Initiative the IDI and the Global Identities longitudinal survey and course evaluation results
- Manage the Offices reporting on societal and educational impact
Office Outreach Support
- Collaborate with external relations to upgrade messaging web presence and publications related to academic programs
- Liaise with the Career Development Center on matters related to alumni and internships and with the Office of Undergraduate Research on matters related to undergraduate research
Financial Management
- Lead the development of the units annual operating budget in collaboration with the Office of Fiscal Affairs
- Responsible for overseeing the units operating budget including review and approval of daytoday transactions
- Responsible for developing internal financial reports to inform and support leadership decisions within the unit
- Work closely with Provost Office Finance University Finance Legal Human Resources Risk Management and Procurement on implementing and realizing Office financial plans and requirements contracts and MOUs
- Direct the Offices financial activities; and provide appropriate authorizations and approvals
- Responsible for the authority management and reporting of budget as well as all office financial planning and analysis
Office Administration
- Direct and manage the administrative staff in the AVC/VPs Office to ensure delivery of all administrative requirements for the Office and lead crossprogram initiatives such as IDBEA sustainability and AIassisted administration
- Responsible for staff organizational planning and recruitment; staff performance and probationary reviews; team mentoring; and development and training
- Work in partnership with the senior leaders of the Global Education programs to ensure the continued expansion collaboration and delivery of the Strategic Academic Plan and student success initiatives
Faculty Recruitment and Faculty Support
- Manage and direct the recruitment and onboarding of over one hundred JTerm and summer faculty and instructors
- Advise faculty in areas including special needs workplace accommodations and grievances and provide direction accordingly
- Liaise with the Office of Academic Appointments to stay abreast of policies that pertain to faculty recruitment and retention
Required Education:
- Bachelors Degree
Preferred Education:
- Masters Degree
Required Experience:
- 7 years or more experience in comparable positions with a record of advancement and growth at progressively more responsible levels preferably in higher education or in an educationrelated position within an established international organization or governmental body operating in the U.A.E.
- Experience working with institutions of multinational multicultural nature
- Excellent organizational ability to set priorities organize workload handle multiple responsibilities and meet deadlines while maintaining consistent accuracy and attention to detail
- Excellent quantitative skills with experience in preparing reports that are analytical
- Supervisory ability independent initiative and the ability to work as part of a team
- The capacity to undertake multiple ongoing assignments and complete them in a timely way
- Demonstrated ability to communicate clearly and effectively to a variety of constituents (faculty staff students community organizations businesses) in both oral and written forms
- Personal presence that can independently and professionally interact with and represent the Office to visiting scholars faculty candidates representatives of NYUAD and peer institutions community partners and UAE entities important to the work of the Office and University
The University is an equal opportunity employer committed to equity diversity and social inclusion.
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