Executive Assistant ....
Executive Assistant - Injazat
Posted on :
20-02-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2549682
Overview:
The Executive Assistant provides comprehensive EA support to Senior Executives within the Corporate Executive office. The primary purpose of the role is to provide administration analysis reporting and coordination support including inbox and diary management meeting and travel coordination as well as communication assistance and business support activities to assist business planning and project management activities.
Core42 is the UAEs nationalscale enabler for cloud and generative AI combining G42 Groups expertise across multiple technology disciplines into a single platform for public sector and large enterprise transformations. Building on our capabilities as sovereign cloud and HPC specialist we bring generative AI cybersecurity professional and managed services expertise to enable nationalscale program deployments across industries. Responsibilities:
What we look for
What working at Core42 offers
If you can confidently demonstrate that you meet the criteria above please contact us as soon as possible.
This job has been sourced from an external job board. The opportunity
The Executive Assistant provides comprehensive EA support to Senior Executives within the Corporate Executive office. The primary purpose of the role is to provide administration analysis reporting and coordination support including inbox and diary management meeting and travel coordination as well as communication assistance and business support activities to assist business planning and project management activities.
Core42 is the UAEs nationalscale enabler for cloud and generative AI combining G42 Groups expertise across multiple technology disciplines into a single platform for public sector and large enterprise transformations. Building on our capabilities as sovereign cloud and HPC specialist we bring generative AI cybersecurity professional and managed services expertise to enable nationalscale program deployments across industries.
Administration & Coordination
- Arranging travel accommodation relevant visas for frequent business travel for internal and external meetings/events for each Executive.
- Coordinating internal/external meetings and work closely with internal and external stakeholders to ensure attendance and necessary documentation is distributed in a timely manner.
- Organise global video/telephone conferences across multiple time zones.
- Collate and issue the agenda and minutes for regular meetings along with agreed follow up actions.
- Manage monitor and report when necessary the processing and coding of invoices and expense claims for each Executive.
- Ensure all hardcopy and electronic materials containing confidential information are securely stored and only accessible to those authorised to view such content.
- Efficient documentation handling filing systems for easy retrieval.
- Oversee project timelines and keep them on track.
Communication Assistance
- Proactive & complex diary management syncing with various time zones.
- Inbox management for each Executive to meet their requirements and to support prioritisation of tasks.
- Manage incoming/outgoing communication for the Executives as appropriate to manage. expectations of internal and external customers.
- Build strong relationships with G42 divisions.
- Meet and greet visitors at all levels of seniority.
- Attend relevant meetings to ensure representation.
Business Support
- Support the Executives to research and collate data prepare reports and presentation packs for different stakeholders.
- Contribute to and monitor specific projects as assigned or agreed by the Executives.
- Organise and coordinate events.
- Assist with developing firstround proposals and projection forecasts.
- Collaborate in preparing / modifying clientspecific marketing material suitable for the target client.
- Collect & analyse data across various departments. Present findings (presentations charts graphs tables) and pitch ideas or suggestions to management.
- Generate business and forecast reports for management as required.
- Review of processes with the goal to develop or improve reporting tools for making effective business decisions.
- Any other duties commensurate with this level and role.
To qualify for the role you must have
- Comprehensive EA experience supporting more than 2 senior manager/executive.
- Proven experience of working with large complex quantities of data with ability to present information in a concise and easy to read format.
- Electronic diary management.
- Processing visa documentation and travel arrangements.
- Working across time zones.
- Previous use of Skype/MS Teams for business and online meeting/conferencing technology.
- Excellent verbal and written communication skills and professional telephone manner.
- High standards of accuracy quality and attention to detail.
- Strong time management skills and ability to prioritise under pressure without compromising quality.
- Flexible and possess ability to adapt to fast changing environment.
- Enthusiastic confident people orientated personality required able to liaise with people to achieve work goals whilst enhancing relationships.
- Ability to keep information organised and confidential.
- Helpful discreet and mature approach to work understanding the 24/7 approach to the role considering the multiple stakeholder management.
- Advanced skills in Microsoft Office in particular PowerPoint and Excel.
What we look for
If you are a performancedriven inquisitive mind with the agility to adapt to ambiguity you will fit right in. You should be eager to explore opportunities to build meaningful collaborations with stakeholders and aspire to create unique customercentric solutions. Bias for action and a passion to conquer new frontiers in the AI space is at the heart of the Core42 community.
What working at Core42 offers
Culture: An open diverse and inclusive environment with a global vision that encourages personal growth and focuses on groundbreaking industryfirst innovations.
Career: Outstanding learning development & growth opportunities via structured training programs and innovative hightech projects.
WorkLife: A hybrid work policy to strike the perfect balance between office and home.
Rewards: A competitive remuneration package with a host of perks including healthcare education support leave benefits and more.
If you can confidently demonstrate that you meet the criteria above please contact us as soon as possible.
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Employment Type
Full Time
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