Executive SecretaryReceptionist - Purewater Technology LLC

Our organization is looking for a skilled and detailoriented Executive Secretary to join our team. The preferred candidate should be highly organized with a demonstrated ability to handle a fastpaced environment and manage multiple tasks efficiently.

Requirements:

• Proven experience as an Executive Secretary Executive Assistant or similar role supporting seniorlevel management
• Must have knowledge in construction process and work procedure
• Proficiency in office software and applications (MS Office suite calendar/email management tools etc.)
• Minimum 3 years experience
• Excellent organizational and timemanagement skills with the ability to prioritize tasks efficiently
• Strong English written and verbal communication skills
• Discretion and trustworthiness when handling sensitive information
• Experience in using Aconex will be added advantage.

Responsibilities:

• Answering phone calls and redirect them when necessary
• Assisting the manager and colleagues
• Manage office supplies stock and place orders
• Maintain cleanliness of office
• Manage petty cash report
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Distribute office correspondence (e.g. letters memos emails etc.)
• Prepare the monthly invoices of projects
• Follow up pending payments
• Assisting payroll officer to verify the staff duties at sites
• Sending inquiries to the suppliers
• Posting job vacancies in online platform sorting of candidates CV if necessary
• Initiate and update Online / Offline Registration of the Company and prepare the documents obtain relevant information for the Prequalification.
• Prepare submittal documents to Consultant (e.g Method Statement Materials etc.)
• Regular checking of the Tender Portals for any new initial projects that we can participate.
• Support and facilitate the completion of regular reports
• Assist in preparing commercial and technical documents for tender submission.
• Receives tracks and monitors documents using standard document management programs to register documents maintain databases and produces logs transmittals and other reports as required. Initiates and replies to routine correspondence related to area of responsibility.

Job Type: Fulltime

Salary: From AED3000.00 per month

Application Question(s):

• Do you have work background in Construction industry

Education:

• Diploma (Required)

Experience:

• receptionist/secretary: 3 years (Required)