Senior Office Administrator

We are seeking a highly organised and proactive Senior Office Administrator to ensure the smooth and efficient running of our office operations while providing dedicated support to the Managing Director. This role is responsible for overseeing facilities management vendor coordination office administration and supporting the HR team with employee onboarding and offboarding. 

What youll do

• Youll manage the procurement and inventory of office supplies stationery and pantry items ensuring adequate stock levels are maintained at all times.
• Youll maintain office records filing systems and administrative documentation.
• Youll support the Compliance Team and Company Secretary in completing and filing standard Authorised Individual applications and notifications with applicable regulators and company registries.
• Youll provide comprehensive administrative support to the MD including calendar management meeting coordination and travel arrangements.
• Youll support the HR team with employee onboarding and offboarding by coordinating IT access equipment issuance and retrieval.

What we offer

• Base Salary: Competitive salary based on role qualifications experience and market standards
• Annual Bonus: Performance-based discretionary bonus paid annually
• Referral Rewards: AED 2000 bonus for successful employee referrals after probation
• Pension / End of Service Benefits: Contribution to DEWS scheme or gratuity as per UAE regulations
• Insurance Benefits: Comprehensive private medical insurance for employees
• Additional Benefits: 24 days leave hybrid working flexible work options family leave and professional development support

Qualifications :

• You have proven experience in office administration or facilities management within the Middle East
• You are proficient with Microsoft Office applications and enterprise systems 
• You have the ability to remain organised whilst dealing with competing demands 
• You have experience of providing executive support such as diary management and meeting coordination (highly desirable) 

Additional Information :

Our commitment to you and the environment

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders including our employees clients and local communities while also reducing our impact on our natural environment.  

There is always more we can and should do to improve whether in relation to our people our clients our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. Were committed to fostering an inclusive equitable and diverse culture for our people led by our Diversity Equity and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees careers while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6500 employees - from 94 nationalities across 24 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund in an environment where only 15% of all private equity and venture capital firms are gender balanced. 

Were committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients sustainability and success lead to our sustainability and success. Were emotionally invested in our clients right from the beginning.

Remote Work :

No

Employment Type :

Full-time