Sea Freight Operations Executive Projects

Ready to rock the future with us At Hellmann we put our people at the heart of everything we do because for us relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring Entrepreneurial Forward-Thinking and Reliable. These values resonate with yours Then become part of our FAMILY that consists of around 10.000 employees in more than 200 locations worldwide.
For the better. Together.

• Operational Coordination

• Coordinate and manage project cargo shipments from origin to final destination.

• Execute shipments involving Breakbulk RoRo Heavy Lift OOG Flat Rack Open Top and conventional cargo.
• Monitor shipment milestones and ensure compliance with customer requirements and project timelines.
• Maintain complete visibility of cargo movements and provide proactive updates to stakeholders.
• Liaise with shipping lines vessel operators port authorities transport providers customs brokers surveyors and agents.
• Coordinate cargo collection transportation port handling vessel loading discharge and final delivery activities.
• Arrange special equipment including cranes trailers hydraulic axles low beds SPMTs and lifting gear when required.
• Ensure proper cargo securing lashing and stowage arrangements are implemented.

• Documentation Management

• Review and verify shipping documents including:
  • Commercial Invoices Packing Lists Bills of Lading Certificates of Origin
  • Customs Documentation Cargo Manifests
  • Heavy Lift Method Statements Lifting Plans Survey Reports
• Ensure timely preparation and submission of all operational and customs documentation.

• Customs & Compliance

• Coordinate customs clearance activities with the internal stakeholders / External Brokers and other regulatory authorities.
• Ensure compliance with local and international trade regulations.
• Verify permit requirements for oversized and heavy-lift cargo movements.
• Monitor adherence to HSE and project-specific compliance requirements.

• Customer Management

• Act as the primary operational contact for assigned project shipments (Backup)
• Provide regular shipment status reports and milestone updates.
• Respond promptly to customer inquiries and operational challenges.
• Participate in customer meetings and project kick-off discussions when required.

• Vendor & Carrier Management

• Coordinate with approved transporters vessel operators freight carriers and subcontractors.
• Monitor vendor performance and ensure agreed service levels are maintained.
• Support procurement and commercial teams with operational requirements and technical assessments.

• Risk Management

• Identify potential operational risks and implement mitigation measures.
• Escalate delays damages compliance issues and operational exceptions promptly.
• Coordinate contingency plans to minimize disruptions to project schedules.

• Reporting & Systems

• Update shipment milestones in the company operating system.
• Maintain project files and shipment records.
• Prepare operational reports KPI reports and shipment summaries.
• Support post-project reviews and lessons learned exercises.

• Bachelors Degree in Logistics Supply Chain or a similar discipline
• Minimum 5 years of working experience in the project forwarding industry in the UAE.
• Ability to review interpret and analyze shipment documentation including packing lists cargo specifications drawings and handling requirements to determine the most suitable logistics solutions.
• Ability to coordinate with transport vendors surveyors ports and project stakeholders to ensure safe and efficient cargo movement.

• Strong understanding of project logistics processes including pre-shipment planning site coordination documentation control milestone tracking and delivery execution.

• Strong analytical and problem-solving skills with the ability to identify operational challenges and propose practical solutions.

• A strong Team Spirit and a lot of fun together
• A safe multi-cultural and inclusive environment
• Individual opportunities for growth and development

Inclusion and social diversity are firmly anchored values in our corporate culture. Regardless of gender age any disabilities religion ethnic origin or sexual identity: We are looking forward to meeting you!

If you are excited by this fantastic opportunity and have what it takes then click APPLY!