Receptionist HR Adminiatrator
Posted on :
18-04-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2414026
- First point of contact for the organization, coordinating all front desk and office activities.
- Perform administrative duties such as conducting research, updating and maintaining databases, preparing company forms and maintaining confidential files in a timely manner.
- Work with People team to administer the onboarding process including collection, verification and processing of employee paperwork, visas and medical insurance.
- Coordinate with other departments as required to facilitate People processes and ensure compliance with company policies and local regulations.
- Type, format, and production of documents such as correspondence, proposals, presentations, and standard reports.
- Receives and directs incoming calls to appropriate personnel and voicemail.
- Responds promptly with accurate and thorough information according to the specific requests from employees, and visitors.
- Greets and announces clients, applicants and visitors.
- Follows security procedures for recording guests, suppliers and other visitors.
- Arranges escorts as needed.
- Issues visitor passes and validates parking.
- Assists with scheduling and preparing meeting and conference rooms.
- Coordinates setup of conference/meetings rooms with Office Attendant.
- Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.
- Arranges video and/or web conferencing as needed.
- Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
- Performs general clerical duties associated with distributing office faxes, packages and mail as required.
- Uses tracking systems to record inbound and outbound courier, freight and mail.
- Meters mail.
- Arranges messenger service as needed.
- Follows location security procedures for screening inbound deliveries.
- Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.
- Maintains neat appearance reception area, conference rooms, café and other common areas in coordination with Office Attendant.
- Requests building and housekeeping services as needed.
- Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.
- Maintains records and logs of service requests and tracks their status.
- Maintains a file of services including transportation sources, accommodations, and referral contacts.
- May arrange travel and hospitality services for employees and guests such as transportation, tickets, reservations, etc.
- Performs other duties as assigned.
Employment Type
Full Time
Company Industry
Department / Functional Area
Key Skills
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