Procurement Assistant

• Organize and develop RFP and RFQ documentation according to established policies and procedures to ensure organization requirements are captured effectively.
• Responsible for completing documents for purchase order, this starts with receiving requests from concerned project or department within the company and generate the purchase order along with supporting documents and register in ERP system.
• Processing the requisitions & purchase orders for supplies and equipment; following-up for payments and receivables. Liaise and coordinate with suppliers by collecting and providing all required information to ensure contractual terms and conditions are met.
• Carrying out order planning, price negotiations and coordinating with suppliers.
• Verify payment invoices from suppliers / vendors / service providers, attach supporting documents and submit in Finance for payments.
• Maintain purchase order issuance log and other key documents for audit purpose. 100% Compliance in internal and external audit and close all observation/NC on time.
• Contribute to development of procurement procedures and templates for proper procurement management and execution for projects and EEIC Abu Dhabi office.
• Devising efficient logistics management system to ensure delivery of the goods / shipments as per committed timelines and cost.
• Preparing MIS reports of inward / outward logistics and apprising top management and users of routine inventory management activities; assisting in framing of costing & proposal for logistic solution.
• Developing long-term partnerships with suppliers; managing day-to-day supplier performance to ensure meeting of service, cost, delivery, and quality norms; coordinating with suppliers for new product development and implementation.
• Negotiating shipping terms, coordinating, and tracking shipment clearance, duty exemption and documentation for FTA submission.
• Liaise with estimation department for obtaining quotations for ongoing tenders during bidding stage and negotiating with Suppliers and Subcontractors.
• Maintain AVL (Approved Vendor List) and collect documents from suppliers / vendors / service providers for pre-qualification.
  

Qualifications

• Minimum Bachelor Degree in Engineering in any discipline (Preferably in Mechanical, Electrical or Instrumentation) with sufficient experience (03 Years minimum) in the Oil & Gas industry. Affinity and familiar with Engineering, Procurement and Contracting aspects in the Electrical and Instrumentation business, both onshore and offshore.