Procurement and Purchasing Specialist

BASIC FUNCTION:

Performs a variety of duties specifically related to the procurement of technical materials for both stock replenishment and nonstock requirement to support company s operations handles special material requirements called for by user and or stock controllers for urgent projects and maintenance operations.

Prepares commercial and assisting in technical bid analysis providing technocommercial recommendations for award and preparing purchase orders to domestic and worldwide suppliers with domestic and international terms and conditions.

WORK PERFORMED:

• Receives approved Purchase Requisitions (PRs) for plant machinery equipment engineering items inclusive of spare parts and chemicals as well as PRs for equipment repair jobs and for budgetary purposes.
  
• Carries out preliminary enquiries checks/verifies purchase specifications and feasibility i.e. delivery date and estimated cost. Ensures clarity and completion of the purchase requests prior to processing
  
• Liaises with the originators of purchase requests to highlight discrepancies/problem areas if any and seeks necessary addition/deletion to ensure clarity and accuracy of specifications.
  
• Develops Bidders List coordinates with originators/supervisors on materials bidders list for tender purposes and obtains the approval of Purchase and Tender Committees if required.
  
• Prepares comprehensive enquiry documents (specifications terms and conditions) liaises with users and issues enquiries to tenders according to the approved bidders list.
  
• Coordinates directly with the purchase requisitions originators for technical queries clarifications from the invited vendors before submitting offers.
  
• Participates in bid openings as per the company s Procurement Procedure evaluatesoffers commercially and technically wherever appropriate.
  
• Participates as/when required in discussions with users and suppliers representatives to clarify technocommercial contents of suppliers offers and budget availability before purchase recommendations are made.
  
• Follows up with users to obtain final technical evaluation. Carries out commercial evaluation of all bids and prepares technocommercial recommendations and submits the same for review approval and award as per company s Procurement Procedure and Delegation of Authority.
  
• Prepares blanket and purchase orders incorporating all commercial technical quantities inspection requirement where specified and with general terms and conditions.
  
• Provides opportunities for assisting and training U.A.E. national employees (Developees).
  
• Performs other related or similar duties as assigned such as product alternative sourcing for cost effectiveness. Yearly maximum savings by negotiation alternative sourcing or by competitiveness.
  
• Organizes & holds meeting with suppliers for technical exchanges and for resolving particular outstanding issues relating to materials discrepancies and where ever deviation and not in line as per our terms and purchasing conditions
  
• Complies to Company HSE Management System and promotes awareness to achieve Company HSE Objectives
  
• Enforces HSE Rules to prevent or correct unsafe conditions at work place.
  

Prepares the following documents:

i) Bid Analysis Sheets and Award Recommendations

Requirements

• Bachelor of Science in Engineering or equivalent.
  
• 12 years experience out of which at least 6 years in purchasing/procurement activities with extensive knowledge of materials procurement practices and local market conditions within the oil chemical or petrochemical industry. Knowledge of computer application packages related to Procurement/Materials Management.
  
• Good knowledge of English and Arabic.
  
• Preferably CERTIFIED by a related Procurement Professional Certification Body (APS CIPs etc.).
  
• Related GCC experience in an Oil & Gas Industry will be a definite advantage.
  
• Valid U.A.E. Driving License.