Personal Assistant to the General Manager

• Manage the General Managers calendar including appointments meetings and conferences and coordinate supporting documents venues and travel itineraries.
• Handle correspondence and requests for information or assistance professionally and promptly.
• Conduct research and gather relevant information through electronic resources and liaison with internal and external stakeholders.
• Screen telephone calls respond to enquiries and direct requests appropriately.
• Coordinate travel and accommodation arrangements for the General Manager.
• Prepare presentations documents briefing papers and reports for the General Manager.
• Maintain efficient Executive Office systems including data management recordkeeping and filing.
• Ensure regular reports are prepared accurately and submitted within the required deadlines.
• Manage the issuance and tracking of gift vouchers.
• Monitor and maintain adequate supplies for the Executive Office.
• Support the development and implementation of special projects.
• Coordinate with support departments to ensure compliance with hotel policies and standards.
• Work closely with the Executive Committee and key Department Heads to facilitate communication and follow-up on action items.
• Maintain and update the Executive Office duty roster and annual leave plan.
• Liaise with Executive Assistants at Regional Headquarters and other properties to coordinate relevant matters and build effective working relationships.

Qualifications :

• At least 2 years luxury hotel experience in a similar role
• Proficient in Microsoft Office (Outlook Word PowerPoint Excel)
• Excellent verbal and written communication skills
• Well-developed organizational skills
• Attention to detail
• Professional discretion

Remote Work :

No

Employment Type :

Full-time