Operation Associate

Job Responsibilities

• Responsible for performing production administrative duties in and outside the office.
  
• Responsible for collecting and delivering documents from and to clients ensure that packages or messages are delivered in a time efficient manner.
  
• Display serviceoriented mentality and responds to customer needs with a sense of urgency.
  
• Receive and submit official documents from Chamber of Commerce and other Government entities as assigned.
  
• Purchase office groceries as and when needed and communicate with external vendors to request these office supplies.
  
• Support the Ops suppliers with invoices issued (case code invoice guidelines)
  
• Responsible for the mailroom and Ops main storage in the office.
  
• Provide production support when required; printing binding copying faxing scanning and filing perform other office duties as assigned.
  
• Restock stationery cupboards with printing papers pens paper clips staplers etc.
  
• Work closely with the operations team
  
• Ensure cleanliness of all work areas including printing rooms meeting rooms and mailroom keeping storage and receiving areas clean and tidy always.
  
• Interaction with other functions within other Middle East Offices and the larger community coordinating requests from other offices through liaison with the wider team.
  
• Support reception team and all other staff with administrative support as necessary and provide shortterm reception cover if needed.
  
• Assume dispatch duties as necessary and perform other office duties as assigned.
  
  

• Excellent communication skills be flexible and adapted to change with a "can do" attitude.
  
• The ability to work cooperatively displaying a high level of motivation enthusiasm for tasks and responding to customers needs with a sense of urgency.
  
• Handles situations with poise understanding and tact.
  
• Ability to respect all information as personal and confidential displays high standers of professional behaviour and ethical standards.
  
• Ability to multitask successfully.
  
• Consistency dependability and accuracy in carrying out responsibilities
  
• Excellent organization skills and attention to detail
  
• You have a strong ability to work under pressure.
  
• Good knowledge of office supplies and materials variations.
  
• Highly capable in demonstrating a working knowledge of your primary function
  
• Strong and active contributor
  
• Great at interacting with internal and external stakeholders across functions and networks outside of your own area.
  
• Strong sense of Customer Service and address issues and suggest solutions within your area of scope.
  
• An eye for detail and a habit of keeping track of what s going on around you
  
• Results driven and selfmotivated.
  
  

• Strong verbal communication skills; fluency in English and Arabic
  
• Proficient level computer skills; Windows Word Excel PowerPoint Outlook
  
• Familiarity with technical support/office equipment
  
• Ability to perform successfully in a fastpaced intellectually intense serviceoriented environment
  
• Ability to respect all information as personal and confidential
  
  

• Working closely with the Operations team. You will regularly interact with internal and external vendors.