Male Admin Assistant - Operations

Administrative Support:

• • Provide general administrative support to ensure efficient office operations.
  • Manage and organize office files, documents, and records.
  • Handle correspondence, emails, and phone calls as needed.
  • Coordinate and schedule meetings, appointments, and events.
  • Monitor Annual Maintenance Contracts (AMC) for monitors and ensure timely renewals.
  • Ensure compliance with venue licenses and renew licenses as necessary.

Logistical Support:

• • Utilize the company vehicle to transport materials, equipment, and personnel to various locations.
  • Drive to suppliers, vendors, and other relevant locations for procurement purposes.
  • Assist in setting up venues for events or operational activities.

Procurement and Sourcing:

• • Identify and establish relationships with reliable suppliers and vendors.
  • Negotiate terms and conditions for procurement agreements to ensure cost-effectiveness.
  • Source and purchase materials, equipment, and supplies required for day-to-day operations.

Inventory Management:

• • Track and manage inventory levels to prevent shortages or excesses.
  • Conduct regular inventory audits and reconcile discrepancies.
  • Work closely with the finance department to ensure accurate budgeting and cost control.

Communication and Coordination:

• • Collaborate with various departments to understand their operational needs.
  • Communicate effectively with team members, suppliers, and external partners.
  • Coordinate with drivers and other staff to ensure seamless operations.