Human Resources Officer - Aldar Education New School - Aldar Academies

To provide an effective peoplerelated support function to the school and to be the key point of contact for new current and exiting staff in relation to all employment matters. To continuously strive to exceed internal & external customer expectations while embracing the Aldar Education Core Values. To embody the values vision and ethos of Aldar Education and assist the Principal in implementing process and policy which will ensure high quality and successful outcomes.

#LIHQKA

Minimum Qualifications

• Minimum diploma / degree of higher education; or
• Related industry qualification of graduate level for the assigned functional area(s).
• Recognized HR Qualification and/or professional subscription (eg CIPD) desirable

Minimum Experience

• Minimum 2 years in HR or Recruitment in any industry; or
• 1 year in Generalist HR within a servicerelated industry
• School HR experience of high advantage

Job Specific Knowledge & Skills

• Sound working knowledge of UAE Labour Law.
• Competent using IT systems including Microsoft Word/Excel/Outlook.
• Strong organizational and prioritisation skills.
• Experience liaising with government bodies in the UAE as well as a working knowledge of HAAD and Immigration requirements and processes.
• Fluent English communication skills written and oral (Arabic proficiency is desirable)
• Attention to detail with diligent follow up and able to execute in a timely manner.
• Skilled in multitasking and handling pressure.
• Organizational ability of self and others.
• Forethought and forward planning (particularly as this relates to local Government compliance matters).
• Capable of influencing people and talented in networking with cultural sensitivity.
• Excellent interpersonal skills.
• The incumbent requires to reside in the same Emirate of the school assigned to.

What We Offer

Aldar Education are a family of worldclass child centered and innovative schools based in the UAE. We educate over 25000 students across our group of owned and managed schools and as we grow so does our need for highly skilled inspirational and dedicated school leaders. We offer an attractive remuneration package. Our futurefocused learning model includes both students and staff and so we place a special emphasis on professional development coaching and training.

This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.

Main Duties:

• Be the primary point of contact for all school staff on HR queries including contracts terms and conditions payroll housing HR policies and entitlements
• Support SLT in the effective attraction and recruitment of schoolbased staff
• Manage the onboarding process for all incoming staff including preemployment communication to ensure new starters are aware of the requirements for their role and for working and living in the UAE
• Coordinate and manage employee exit processes liaising with the Operations teams

Specific Duties:

Talent Acquisition & Onboarding

• Utilise Taleo (or other ATS) to advertise and manage vacancies and candidate lifecycles
• Advertising screening shortlisting interview management and candidate tracking for all school staff in support of the Heads of School
• Conduct preemployment safer recruitment checks for all staff including references and suitability/police clearances and ensuring appropriate followup based on each case
• Coordinate new starter induction in school and ensure communication takes place preemployment
• Manage the onboarding of schoolbased staff liaising with IT for relevant systems / email setup and processing staff ID cards
• Coordinate ADEK pass applications and processing for new staff ensuring clarity of timelines and providing guidance and support where required
• Coordinate the visa and work permit applications and processing for new staff ensuring they are aware of their requirements in line with groupwide guidance and in collaboration with the HQ HR & Public Relations teams
• Ensure the schools recruitment activity is in line with the staffing headcount
• Create and issue offer letters contracts contract renewals and associated documentation in line with the group wide terms and conditions and policies
• Responsible for booking any flights/hotel and raising relevant PRs
• Responsible for updating and maintaining accurate data for Onboarding new staff

Performance Enablement

• Coordinate the schools probationary processes in accordance with groupwide policies and processes
• Coordinate performance review and appraisal cycles in accordance with groupwide policies and processes to support the SLT in achieving a highperformance culture
• Track and provide reports to HQ HR on all key performance cases
• Professional development monitor book and track PD for school staff and provide reports as requested by the SLT School Ops Manager and HQ HR HR Operations

HR Operations:

• Health Insurance applications renewals cancellations and associated management for all school staff in coordination with HQ Public Relations team
• Management and reporting of staff time and attendance including managing the time and attendance systems
• Responsible for issuing NOCs and other relevant staff letters (e.g. Bank Government Immigration experience letters etc.)
• Keep the Schools organization chart up to date and ensure that HQ are aware of any changes
• HR KPIs collate people metrics based on the Aldar Education HR KPI requirements and provide reports on a monthly and adhoc basis including but not limited to absence turnover PD recruitment activity disciplinary and performance management cases compliance rates (visas and ADEK pass etc)
• Process exiting staff as leavers and ensure all associated exit procedures are completed including liaison with HQ payroll for the calculations of full and final settlements and associated housing closeout procedures
• Responsible for ensuring all resigned staff have correct acknowledgement letter and all relevant documents collated
• Maintain up to date confidential employment records and staff files on site at school
• Maintaining HR systems and ensuring they accurately reflect the staffing within the school
• Monitor and maintain CTC ensuring agreed headcount is correct
• Participate in groupwide HR meetings in order to share knowledge best practice and to ensure consistency within group standards

Employee Relations:

• Support the SLT with investigations and disciplinary management of staff ensuring accurate records of cases are kept within confidential employment files
• Provide advice counsel and guidance to employees on relevant issues and escalate to SLT or HQ HR where required
• Provide support to SLT in managing informal ER cases in accordance with groupwide policies and standards
• Any other duties as reasonably expected