HR and Administration Manager

Objective and purpose of the job:

Planning, organizing, and following up the implementation of HR and Administrative Affairs plans in accordance with the regulations and approved procedures, determining the human resources necessary for business continuity, managing their personnel, and following up on their performance, development, and growth, to contribute to achieving the companys objectives.

Direct manager:

COO

Number of subordinate:

3-5 people

Roles and responsibilities:

o Preparing the departments annual plan as part of the companys strategy, policies and procedures, setting the processes of work and following up on implementation.

o Participate in preparing the annual budget for HR & administrations needs of workforce, financial and IT resources, and work on its implementation.

o Implementing public and government relations policies and procedures that enhance the companys position.

o Management, follow-up and renewal of all licenses and government documents, including commercial registration, municipal licenses, and subscriptions to chambers of commerce, the post office, and other relevant authorities.

o Managing, following up and renewing all the companys electronic accounts with government agencies and using them to serve the interests and objectives of the company.

o Keeping abreast of the bylaws, regulations, and procedures from the regulated parties, and ensuring that the company follows these regulations and procedures.

o Participate in the development of internal policies, procedures and processes related to the departments scope of work.

o Managing talents acquisition, retention, and recruitment activities by identifying job needs, job description, searching for candidates, screening, evaluation, selection, appointment, and onboarding

o Follow up on annual performance appraisal reports and employee performance records.

o Managing contracts for housing, branches, transportation vehicles, internet and mobiles, public services such as electricity and water, and monitoring the use and maintenance of office assets.

o Training individuals working in human resources and administrative affairs in their work and transferring their expertise to them.

o Developing and supervising incentive, growth and development and training programs

o Developing initiatives to improve the work environment.

o Responsible for equipping the workplaces of new employees

o Supervising the securing of workplace needs with the necessary stationery.

o Supervising and following up with personnel, ensuring that they complete the personnel files, register them with the Labor Office, issue work permits, and register with GOSI, medical insurance and professional licenses when needed.

o Supervising and following up with personnel in vacation requests, visas, Iqama renewal, sponsorship transfer, and all other personnel requests.

o Supervising and following up with personnel regarding attendance, overtime hours and the preparation of the salary file.

o Supervising and following up with personnel in relation to the management of employees files.

o Supervising and following up of IT needs (Oracle system, server management, e-mail, Zoho applications, Monday, Slack and any other applications and daily requests.

o Responsible for HR announcements

Scope of responsibility and supervision:

HR - Personnel - Public and Government Relations offices assets - IT - Legal Affairs

Requirements

Academic qualifications and courses:

o University degree in Business Administration/Human Resources or equivalent.

o certificates and training in the field of HR, management, leadership, communication, and personnel is plus

Experiences:

Must have at least 7 years of experience in HR and Administration Affairs.

Languages:

o Fluent Arabic, both spoken and written.

o Very good written and spoken English.

Skills:

o Experience in using ERP (Oracle in particular)

o Leadership and management skills.

o Ability to work under pressure.

o Communication and people skills.

o Coordination and delegation skills.

o Working independently as well as within a team.

o Skill in preparing reports.

Personal qualities:

o Punctuality.

o Focus and logical thinking.

o Take responsibility and face the consequences of decisions.

o Strong character, composure, and firmness.

o Accuracy and honesty.