Executive Secretary Assistant to the CEO
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Job Summary
International Community Schools (ICS) is one of Abu Dhabis leading educational groups operating six schools committed to delivering excellence in education. We are seeking a highly organized proactive and professional Executive Secretary / Executive Assistant to provide comprehensive administrative and executive support to our Chief Executive Officer (CEO).
- Manage the CEOs calendar appointments meetings and travel arrangements.
- Coordinate and prepare meeting agendas presentations reports and minutes.
- Draft proofread and manage professional correspondence in both English and Arabic.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Maintain confidential records documents and executive files with the highest level of discretion.
- Coordinate with school leaders and department heads across all six branches.
- Track action items and ensure timely follow-up on executive decisions.
- Organize executive meetings events and official visits.
- Handle administrative tasks and provide general executive support as required.
- Bachelors degree in Business Administration Management or a related field.
- Minimum 35 years of experience as an Executive Secretary or Executive Assistant supporting senior executives.
- Fluency in both Arabic and English (reading writing and speaking) is mandatory.
- Previous experience in the education or school sector is highly preferred.
- Excellent written and verbal communication skills.
- Strong organizational multitasking and time-management abilities.
- High level of professionalism integrity and confidentiality.
- Advanced proficiency in Microsoft Office (Word Excel PowerPoint Outlook) and digital collaboration tools.
- Experience supporting C-level executives or senior leadership.
- Knowledge of UAE education sector practices and professional correspondence.
- Strong attention to detail and the ability to work effectively under pressure.
- Competitive salary and benefits package.
- Professional and collaborative working environment.
- Opportunity to work closely with executive leadership and contribute to the strategic growth of a leading educational group.
If you are a highly organized bilingual professional with a passion for executive support and educational excellence we invite you to apply and become part of the International Community Schools family.
Required Skills:
Manage the CEOs calendar appointments meetings and travel arrangements. Coordinate and prepare meeting agendas presentations reports and minutes. Draft proofread and manage professional correspondence in both English and Arabic. Act as the primary point of contact between the CEO and internal/external stakeholders. Maintain confidential records documents and executive files with the highest level of discretion.
Required Education:
Bachelors degree in Business Administration Management or a related 35 years of experience as an Executive Secretary or Executive Assistant supporting senior in both Arabic and English (reading writing and speaking) is experience in the education or school sector is highly written and verbal communication skills.
