Executive Assistant ....
Executive Assistant - Pernod Ricard
Posted on :
16-01-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2456683
Job Title: Executive Assistant
Division: Travel Retail Gulf & India
Line Manager: General Manager Travel Retail Gulf & India
Location: Dubai
Position Summary:
This position is responsible for full spectrum of administrative and secretarial support to the General Manager. The incumbent works independently and handles confidential information. In addition this position will provide administrative services ad HR support to the BU Team.
Key responsibilities:
1. Secretarial and Administrative Services
- Provide full secretarial support to General Manager such as maintain diary of meetings and business appointments handle travel arrangement processes expense claims.
- Coordinate weekly calendars and contact information for BU/team meeting schedule.
- Coordinate GTR senior management executives visits Duty Free conferences/meetings and any hospitality projects where required. Facilitate the meetings with the compilation and dissemination of meeting agenda minutes and any other meeting materials as needed. This includes venue sourcing/event management and coordination of group itineraries.
- Assist in the development and preparation of presentation materials (e.g. budget strategic plan etc.)
- Establish and maintain files and records
- Business Unit Brand Ambassador admin management Gulf & India
- T&E Budget Prepare regular report and analysis of data.
- Coordinate relationships and maintain contact information database with customers and their secretaries/assistants.
- Perform other duties or facilitate adhoc projects as and when assigned including S&R
2. Team Support
- Provide administrative supports to the subteams of the BU including but not limited to handling travel arrangements and check T&E reports for management approval coordinate team calendars.
- Assist management to disseminate company policies/procedures and its administration.
- Perform other duties or facilitate adhoc projects as and when assigned.
3. HR Support
- Provide clerical and administrative HR support to the team
- Assist in internal events and activities
Qualifications and Skills Requirements:
- At least 5 years PA/EA experience in MNC/sizeable companies & serving senior executives
- Excellent PC skills
- Good interpersonal and communication abilities
- Pleasant personality with excellent administrative problem solving skill and organizational skills
- Selfmotivated fast learner mature able to work independently & under pressure
- Excellent command of both spoken & written English
Job Posting End Date:
Target Hire Date:
Target End Date:
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Employment Type
Full Time
Key Skills
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