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Document Controller
Job Location:
Monthly Salary:
Not provided by the employer
Monthly Salary:
Experience Required:
4-5years
Experience Required:
Posted:
10 July 2026 (27 days ago)
Posted:
Application Deadline:
7 October 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Black & Grey HR is seeking a Document Controller to join the clients offshore project delivery team on a permanent basis. You will be responsible for managing project and corporate documentation in line with company procedures client requirements and quality management standards. The role ensures document integrity accurate version control distribution tracking and effective document management support throughout the project lifecycle.
This is a permanent office-based position in the UAE supporting offshore marine and EPC project teams. You will work closely with project managers engineering teams quality teams clients and subcontractors to maintain efficient document control processes and ensure all project documentation is accurately recorded approved and archived.
KEY RESPONSIBILITIES
1. Document Management & Control
- Maintain the document management system (DMS/EDMS) ensuring accurate document numbering revision control and distribution records
- Receive register process and issue incoming and outgoing project documentation including drawings reports calculations specifications and correspondence
- Maintain master document registers (MDR) drawing registers and document tracking logs throughout project execution
- Ensure all documentation follows company and client procedures naming conventions metadata requirements and document control standards
- Monitor document status and maintain accurate records of submissions approvals revisions and final issued documents
2. Project Documentation Coordination
- Coordinate document transmittals between internal teams clients subcontractors and project stakeholders
- Monitor document review and approval workflows follow up on pending actions and escalate overdue reviews to project management
- Support engineering procurement quality and project teams with document control requirements throughout project execution
- Ensure timely distribution of approved documents and maintain traceability of document movement
- Assist project teams with document retrieval reporting and status updates when required
3. Project Close-Out & Quality Support
- Support project close-out activities including as-built documentation compilation archive preparation and final document handover
- Ensure project records are complete properly indexed and ready for client submission and audits
- Assist with internal and external audit preparation by maintaining complete document trails and retrieval readiness
- Provide guidance and support to project personnel on document control procedures and DMS usage
- Contribute to continuous improvement of document management processes and workflows
Requirements
Education
- Diploma or degree in Business Administration Information Management Engineering Administration or a related discipline from a recognised institution
- Additional training or certification in document control or information management is advantageous
Experience
- 36 years of experience in document control within offshore marine oil & gas EPC engineering or construction project environments
- Proven experience managing technical documentation including drawings reports calculations specifications and project correspondence
- Experience working with document management systems (DMS/EDMS) such as Aconex Documentum SharePoint or equivalent platforms
- Experience managing document registers transmittals revision control and approval workflows
- Experience supporting project close-out documentation as-built records and client handover requirements
- ADNOC project exposure or experience supporting ADNOC-approved projects is a strong advantage
Skills and Competencies
- Strong attention to detail with excellent document tracking and record management skills
- Good understanding of document control processes within engineering and project environments
- Ability to manage multiple documentation workflows and priorities in a fast-paced environment
- Strong coordination and communication skills with project teams clients and subcontractors
- Proficiency in MS Office applications and document management systems
CERTIFICATIONS REQUIRED (Please attach the below certificates)
- Document Control Professional Certification advantageous
- ISO 9001 Quality Management System (QMS) awareness preferred
- Additional project management quality or information management certifications advantageous
Benefits
- Permanent employment with a growing offshore engineering organization
- Opportunity to support major ADNOC offshore projects and international project operations
- Exposure to structured engineering document management systems and complex project environments
- Opportunity to develop expertise across offshore marine and EPC project documentation processes
- Long-term career growth and progression within a stable organization
HOW TO APPLY
Please include in your application:
- Current CV (PDF preferred)
- Relevant document control certifications (if available)
- Details of EDMS/DMS platforms handled
- Availability / earliest start date
- Shortlisted candidates will be contacted within 5 working days of application.
BG Marine Black & Grey HR
The Offshore & Subsea Specialist Desk
Fast. Precise. Confidential. Human.
About Company
Black & Grey HR
0-50 employees
Black & Grey HR is a talent acquisition company that can redefine the concept of ‘experience’ in the recruitment process & build great employer brands. We understand that technological advancements, including mobile internet, social media, automation and artificial intelligence, are ... View more
