Bell Captain
Posted on :
14-01-2024
Employer Active
1 Vacancy
The job posting is outdated and position may be filled
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Jobs by Experience
1 - 4 years
Monthly Salary
Not Disclosed
Salary Not Disclosed
Nationality
Any Nationality
Gender
Male
Vacancy
1 Vacancy
Posted on :
14-01-2024
Job Description
Req ID : 2230423
Administrative Assistant
- Working Location: The Hague, Netherlands
- Security Clearance: NATO Secret
- Language: High proficiency level in English language
EXPERIENCE AND EDUCATION:
Essential Qualifications/Experience:
Higher vocational training in a relevant discipline with 1 years post-related experience. Or a secondary educational qualification with 3 years post-related experience
Sound knowledge and experience in the use of Microsoft office automation packages (SharePoint Word, Excel, PowerPoint and Access or other database application), in the use of computer based tools for maintaining established web pages
Desirable Qualifications/Experience:
Experience with SharePoint at administration level
Experience with Project Management Tools
Prior experience of working in an international environment comprising both military and civilian elements
Knowledge of NATO responsibilities and organization, including ACO and ACT
DUTIES/ROLE:
Point of contact for Agencys Tasker Tracker. Attend the bi-weekly meetings and maintain the internal C2 Centre Action List. Ensure timely coordination of taskers within the C2 Centre
Responsible for recruitment tracking and on-boarding of new staff members. Participate in recruitment update meetings and maintain the recruitment tracking data. Coordinate the provision of personal equipment, office space allocation, etc. Assist with the off-boarding of departing staff
Act as the Information and Knowledge Management (IKM) Officer within C2 Centre. Attend monthly IKM meetings, develop and maintain the C2 collaboration portal according to the Agency guidelines, assign reference numbers to the official documents and correspondence. Maintain electronic distribution lists, chat rooms, relevant information about C2 Centres personnel, etc. Filing of correspondence and documents in accordance with the Agencys procedures and providing assistance in obtaining requested documents from NCI Agencys Central Registry. Picking up and distributing physical mail from the Registry
Point of contact for Performance Management related matters. Prepare the weekly update status reports for management. Liaise with Chief People Office to communicate any changes. Assist staff members in queries related to Performance Management tools
Point of contact for E-Leave related matters. Prepare update status report when requested. Liaising with Chief People Office to communicate any changes
Act as Alternate Training Authority. Process the Training Requests for C2 Centre staff members according to the NCI Academy guidelines. Be a Point of Contact between the C2 Centre and NCIA Academy and other training providers. Request quotes and process the Purchase Orders in Enterprise Business Application (EBA). Ensure timely communication between Academy and the C2 Centre
Assist in organizing meetings, workshops and conferences in accordance with Agency procedures. Be responsible for the administrative organizational aspects including requesting conference facilities/hotel accommodation, processing approvals/memos/invitations, requesting linguistic services, quotes from caterers and support to participants and access of visitors to NCIA premises. Process electronic purchase requests into financial control systems as required
Make arrangements for travel/in-Theatre assignments, including associated NATO Travel Authorization, reserving accommodation where appropriate, submitting security clearances/visit requests, and preparing purchase orders for conference/exhibition fees
Preparation of correspondence, reports, requisitions, purchase orders and other documents often of a complex technical nature, using word processing, spreadsheet and graphics applications, in accordance with the Agencys official document formatting guidelines
Sound knowledge and experience in the use of Microsoft office automation packages (SharePoint Word, Excel, PowerPoint and Access or other database application), in the use of computer based tools for maintaining established web pages
Desirable Qualifications/Experience:
Experience with SharePoint at administration level
Experience with Project Management Tools
Prior experience of working in an international environment comprising both military and civilian elements
Knowledge of NATO responsibilities and organization, including ACO and ACT
DUTIES/ROLE:
Point of contact for Agencys Tasker Tracker. Attend the bi-weekly meetings and maintain the internal C2 Centre Action List. Ensure timely coordination of taskers within the C2 Centre
Responsible for recruitment tracking and on-boarding of new staff members. Participate in recruitment update meetings and maintain the recruitment tracking data. Coordinate the provision of personal equipment, office space allocation, etc. Assist with the off-boarding of departing staff
Act as the Information and Knowledge Management (IKM) Officer within C2 Centre. Attend monthly IKM meetings, develop and maintain the C2 collaboration portal according to the Agency guidelines, assign reference numbers to the official documents and correspondence. Maintain electronic distribution lists, chat rooms, relevant information about C2 Centres personnel, etc. Filing of correspondence and documents in accordance with the Agencys procedures and providing assistance in obtaining requested documents from NCI Agencys Central Registry. Picking up and distributing physical mail from the Registry
Point of contact for Performance Management related matters. Prepare the weekly update status reports for management. Liaise with Chief People Office to communicate any changes. Assist staff members in queries related to Performance Management tools
Point of contact for E-Leave related matters. Prepare update status report when requested. Liaising with Chief People Office to communicate any changes
Act as Alternate Training Authority. Process the Training Requests for C2 Centre staff members according to the NCI Academy guidelines. Be a Point of Contact between the C2 Centre and NCIA Academy and other training providers. Request quotes and process the Purchase Orders in Enterprise Business Application (EBA). Ensure timely communication between Academy and the C2 Centre
Assist in organizing meetings, workshops and conferences in accordance with Agency procedures. Be responsible for the administrative organizational aspects including requesting conference facilities/hotel accommodation, processing approvals/memos/invitations, requesting linguistic services, quotes from caterers and support to participants and access of visitors to NCIA premises. Process electronic purchase requests into financial control systems as required
Make arrangements for travel/in-Theatre assignments, including associated NATO Travel Authorization, reserving accommodation where appropriate, submitting security clearances/visit requests, and preparing purchase orders for conference/exhibition fees
Preparation of correspondence, reports, requisitions, purchase orders and other documents often of a complex technical nature, using word processing, spreadsheet and graphics applications, in accordance with the Agencys official document formatting guidelines
Employment Type
Full Time
Department / Functional Area
Chefs / F&B / Housekeeping / Front Desk
Key Skills
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