Administration Leader

Essential Responsibilities

• Provide executive assistant support to senior leadership including calendar management travel coordination meeting preparation and confidential correspondence
• Responsible for the establishment of meeting and agenda priorities travel schedules and staff meetings within a dynamic and ever-changing environment
• Draft review and distribute executive communications presentations and reports using the full Microsoft Office toolkit
• Create executive-level charts reports correspondence agendas and memoranda for a variety of internal and external executive populations
• Organize board meetings leadership reviews and senior team offsites

• Review and respond to emails and phone calls using discretion and judgment in gathering and conveying pertinent information in a timely manner
• Interface with Corporate GE Vernova governmental agencies media and community leaders
• Coordinate closely with Communications to support external messaging for regional initiatives campaigns and events
• Maintain alignment between corporate communications and internal updates
• Work with external customers on meeting agendas and event planning

Transformation & Change Support

• Provide administrative and logistical support for transformation campaigns and organizational change initiatives
• Support leadership in embedding new processes and practices by ensuring clear documentation and communication
• Act as a trusted liaison between employees leadership and project teams

Event Planning & Coordination

• Lead planning and execution of corporate events conferences and employee engagement activities
• Oversee logistics budgeting vendor management and on-site coordination
• Ensure events align with organizational culture and strategic priorities

Required Qualifications

• Bachelors degree in Business Administration Communications or related field (Masters degree preferred); or a high school diploma/GED with at least 4 years of experience in an administrator role

• Minimum 15 years in administration executive support or office management ideally in a multinational environment
• Proven experience supporting senior executives and leading administrative functions
• High proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and collaboration tools (Teams SharePoint etc.)
• Excellent written and verbal communication skills in English; additional regional languages a Discretion integrity and ability to manage confidential information
• Strong project management and event planning capabilities

Desired Characteristics

Personal Attributes

• Resourceful proactive assertive detail-oriented and energetic with a flexible attitude
• Ability to maintain strict confidentiality and handle sensitive material with professionalism and discretion
• Flexibility with overtime on short notice
• Ability to work independently with minimal direction
• Ability to work well in a team environment and perform under pressure against tight deadlines

Professional Competencies

• Leadership:Ability to lead administrative processes and provide direction to administrative teams; ability to influence without direct authority
• Collaboration:Skilled in working cross-functionally with Marketing HR and leadership teams; ability to effectively interface with all levels of the organization including executives
• Adaptability:Comfortable working in a fast-paced ever-changing environment and supporting organizational transformation
• Attention to Detail:Ensures accuracy in documents communications and event execution; ability to prepare business letters proposals summaries and reports conforming to all rules of punctuation grammar diction and style
• Proactivity:Anticipates needs identifies gaps and implements improvements; strong organizational time management and prioritization skills
• Project Management:Ability to support multiple projects balance conflicting needs and manage priorities effectively
• Knowledge of GE processes and procedures is preferred