Admin & Operations Executive
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Job Summary
Manage day-to-day office administration including correspondence filing and document control.
Handle inquiries emails phone calls and follow-ups with clients and suppliers.
Maintain company records contracts and event documentation.
Prepare quotations purchase orders and invoices in coordination with the finance team.
Assist with visa travel and accommodation arrangements for staff (if needed).
Support the operations team in planning logistics and coordination of event setups and dismantling.
Coordinate with suppliers venues and internal teams to ensure timely delivery of materials and services.
Maintain inventory of event equipment props and office supplies.
Prepare event-related documents such as checklists delivery notes and schedules.
Assist in managing freelancers crew and transport logistics.
Communicate with vendors for quotations bookings and service confirmations.
Ensure vendor invoices and payments are processed accurately and on time.
Support the project team in coordinating with clients for approvals permits and other operational needs.
Maintain records of event costs supplier details and operational reports.
Prepare post-event documentation and support budget reconciliation.
Assist management in preparing periodic operational and administrative reports.
Bachelors degree or diploma in Business Administration Events Management or related field.
25 years of experience in administration or operations preferably in the events media or marketing industry.
Proficient in MS Office (Word Excel PowerPoint) and Google Workspace.
Excellent written and verbal communication skills (English required; Arabic is a plus).
Knowledge of Dubais event permitting vendor processes and logistics coordination is an advantage.
Must be currently on a spouse visa and available in Dubai.
Strong organizational and multitasking skills.
Detail-oriented and proactive in problem-solving.
Good interpersonal and communication abilities.
Ability to work under pressure and meet tight deadlines.
Team player with a flexible can-do attitude.
Based in Dubai office with occasional site visits to event venues.
May require flexible working hours during event periods (evenings/weekends).
Company Industry
IT Services and IT Consulting
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
Careers International We Believe At Careers International, we believe that recruiters need more than generic job postings alone to properly convey their value proposition to prospective talent. We also believe that professionals deserve more than just corporate marketing! That is why ... View more
