Accounts Payable Assistant Manager

CORE WORK ACTIVITIES

The following are specific responsibilities and contributions critical to the successful performance of the position:

1. Obtain all invoices from Receiving Clerk ensuring all prices and quantities agree with purchase order amount.
2. Verify proper codes and signatures of appropriate Executive Committee Members & Department Head on all invoices.
3. Maintain a supportive role with other departments.
4. Prepare and maintain a proper filling system.
5. Responsible for preparing accounts payable vouchers and printing checks and supporting documents.
6. Responsible for maintaining a Cheque Register and Void Cheques Register and any other register needed for the operation and the audit purposes.
7. Ensure all invoices and supporting documents are stamped with PAID .
8. Support and Perform the month end function with the Hotel Controller.
9. Maintain an approved signature register with authorized signature of each manager who is authorized to approve invoices.
10. Maintain the DAPCO Days within the Marriott standard.
11. Prepare at least once a year vendor audit letters as required by the SOP.
12. Perform other duties as directed by the DOF and/or Hotel Controller.
13. Balance petty cash with General Cashier.
14. Maintain Executive expense report file.
15. Reconcile the outstanding Cheques.
16. Participate in the Quality improvement process.
17. Maintain a close relationship with other department heads.
18. Maintain all the backups related to the receivable in a separate file.

OTHERS

Safety and Security

• Report work related accidents or other injuries immediately upon occurrence to manager/supervisor.
• Follow company and department safety and security policies and procedures to ensure a clean safe and secure environment.
• Notify Loss Prevention/Security of any guest reports of theft.

Policies and Procedures

• Follow company hotel and department policies and procedures.
• Follows Marriott International Hotels Limited Regional Office policies and procedures
• Protect the privacy and security of guests and coworkers.
• Maintain confidentiality of proprietary materials and information.
• Ensure uniform nametags and personal appearance are clean hygienic professional and in compliance with company policies and procedures.
• Protect company tools equipment machines or other assets in accordance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors and Management.
• Working hours as required to do your job but normally not less than 48 hours per week.

Guest Relations

• Actively listen and respond positively to guest questions concerns and requests using brand or property specific process (e.g. LEARN JW Symphony of Service) to resolve issues delight and build trust.
• Assist other employees to ensure proper coverage and prompt guest service.
• Anticipate guests service needs including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.
• Address guests service needs in a professional positive and timely manner.
• Engage guests in conversation regarding their stay property services and area attractions/offerings.
• Thank guests with genuine appreciation and provide a fond farewell.
• Welcome and acknowledge each and every guest with a smile eye contact and a friendly verbal greeting using the guests name when possible.
• Supply guests/residents with directions and information regarding property amenities services and hours of operation and local areas of interest and activities.

Communication

• Answer telephones using appropriate etiquette including answering the phone within 3 rings answering with a smile in ones voice using the callers name transferring calls to appropriate person/department requesting permission before placing the caller on hold taking and relaying messages and allowing the caller to end the call.
• Speak to guests and co-workers using clear appropriate and professional language.
• Talk with and listen to other employees to effectively exchange information.

Working with Others

• Support all co-workers and treat them with dignity and respect.
• Handle sensitive issues with employees and/or guests with tact respect diplomacy and confidentiality. Develop and maintain positive and productive working relationships with other employees and departments.
• Partner with and assist others to promote an environment of teamwork and achieve common goals.

Quality Assurance/Quality Improvement

• Comply with quality assurance expectations and standards e.g. GuestVoice and JW Marriott Brand Standard Audit.

Physical Tasks

• Enter and locate work-related information using computers and/or point of sale systems.
• Stand sit or walk for an extended period of time or for an entire work shift.
• Read and visually verify information in a variety of formats (e.g. small print).

Move lift carry push pull and place objects weighing less than or equal to 10 pounds without assistance