Administration Assistant/ PRO
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Job Description
Job Description:
We are looking for a reliable highly organized individual with great communication skills to join our team as an Administration Assistant/ PRO.
This is a full-time entry-level position based at our office in Dubai Airport Free Zone. The role offers a permanent contract and requires daily on-site presence.
This role is about assisting the Senior Administration Officer in daily management of administrative services for Airbus Africa and Middle East employees within DAFZA and all concerned authorities inside or outside of the UAE (immigration consulates municipality Civil Aviation Authority etc.).
Key Responsibilities:
Handle on-line visa application
Manage of e-wallet and combine expenses report as required by Finance department
Assist Procurement department with various purchases by raising purchase orders via SAP
Administer the companys parking slot allocation system
Managing business cards and other printing press orders
Preparing gate passes and other permits for the visitors
Support the Senior Administration Officer in planning and organizing company events and activities
Provide backup support to the Senior Administration Officer and other secretarial staff during absences or leave
Administer medical insurance applications and cancellations; update the census list during renewals
Collect maintain and review employee data for internal reports assist in developing or refining reporting formats and verifying information
Assist in HR-related administrative tasks and recruitment projects
Perform general clerical duties including filing scanning copying and archiving
Carry out other administrative tasks as assigned
Job Requirements:
Degree or diploma and at least 3 years relevant work experience in Dubai
Practical knowledge of UAE immigration rules and procedures
Excellent verbal and written communication skills in English is a must
Speaking and writing in Arabic is a big advantage
Good organizational and interpersonal skills are strongly required.
Advanced proficiency in the use of MS Office applications like Excel and Powerpoint or G-Suite (Google Sheets and Google Slides)
This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success reputation and sustainable growth.
Company:
Airbus Africa and Middle East FZEEmployment Type:
Permanent-------
Experience Level:
Entry LevelJob Family:
Administration / DocumentationBy submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background age gender disability sexual orientation or religious belief.
Airbus is and always has been committed to equal opportunities for all. As such we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to.
At Airbus we support you to work connect and collaborate more easily and flexibly. Wherever possible we foster flexible working arrangements to stimulate innovative thinking.
Employment Type
Full-Time
