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You will be updated with latest job alerts via emailJob Posting Title: Executive Assistant
Grade and Salary:Grade 5
FTE and working pattern: Full-time
Reports to:Senior Executive Assistant Dubai Campus
About the role:
The Executive Assistant to the Deputy Principal Education & Student Life will provide essential administrative support including managing appointments coordinating schedules arranging travel maintaining records preparing reports and handling correspondence. This role calls for a proactive dynamic individual who excels in a fast-paced environment offering forward-thinking solutions. You will ensure that the Deputy Principal is well-prepared and that tasks are completed efficiently and to a high standard.
You will also work closely with a diverse range of internal and external stakeholders ensuring professional and timely service delivery.
The successful candidate will be expected to collaborate with colleagues across campuses to achieve shared goals.
As part of the Administrationunit you will report to the Senior Executive Assistant at the Edinburgh Campus actively contributing to transformation and operational excellence.
Summary of Key Duties and Responsibilities:
Please note that this job description is not exhaustive and the role holder may be required to undertake other relevant duties commensurate with the level of the post and its general responsibilities. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.
Education Qualifications & Experience:
Essential
Desirable
Heriot-Watt University Values
With a history dating back to 1821 Heriot-Watt University has established a reputation for world-class teaching and professionally relevant leading-edge research which has made it one of the top UK universities for business and industry.
We are a vibrant forward-looking university well known for the quality of our degrees with employers actively seeking out our graduates. Heriot-Watt is also Scotlands international university with an unsurpassed international in-country presence. We deliver degree programmes to circa 30000 students in 143 countries around the world have a further overseas campus in Dubai and boast the largest international student cohort in Scotland.
At Heriot-Watt weve created an environment that nurtures innovation and leadership - where our researchers staff and students can realise their potential and develop their ambitions.
We are proud of our collegiate atmosphere and integrated teaching and research approach which has helped to build a community of committed academics and highly motivated students. Our focus on careers delivers results and weve an excellent reputation for graduate employability.
In addition to the Edinburgh campus we currently have campuses in the Scottish Borders Orkney Dubai and Malaysia. For all of our campuses we aim to provide stimulating supportive environments conducive to effective learning and research where staff and students can excel. At Heriot-Watt we have an established set of values that help us to nurture innovation and leadership and show our commitment to continuous improvement and development in all our activities.
Our values describe our deeply held beliefs and our community spirit. They characterise not only how we are as a higher education institution but also frame how we want to be.
Our values are:
As learning living and working institution we use our values as the building blocks of how we go about doing our work and how we each conduct ourselves as members of Heriot-Watt University. They represent what binds us together as a University community and help us to become the best at what we do.
For full details on our University please view our website to Apply
Please submit your application via the Heriot-Watt on-line recruitment system attaching a Cover letter describing your interest and suitability for the post and an updated CV
Shortlisted candidates may be invited to complete an on-demand-video interview as the first stage of the selection process. Successful candidates will then proceed to in-person formal interviews at our Dubai campus.
At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.
Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.
Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected trained promoted appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.
The appointment is conditional upon successful completion of all Labour and Immigration formalities and the start date will need to be delayed if the employment visa is not in place.
Competencies Tasks and Responsibilities
The tasks and responsibilities listed under the following Competency Headings form part of allprofessional adviceroles in the University at this level and it is expected that the role-holderwill always perform them to at least an effective standard.
Teamwork
Service Excellence
Clear and Consistent Communications
Planning and Organising
Initiative and Problem Solving
Decision Making
Management Responsibilities
Citizenship
Full-Time