Senior Administrator

The role responsibilities include:
• Attending to medical insurance renewal, trade license renewal, lease renewal, membership subscriptions, overseeing key dates and ensuring all administrative renewal and filing deadlines are met.
• Source new suppliers/vendors, review and negotiate vendor contracts on a regular basis
• Manage telephone accounts
• Manage government processes (company license and data protection renewals, employee visas, medical insurance, PO Box renewal, etc.)
• Manage office driver's diary
• Manage office administrator
• Manage filing systems in the office, to ensure paperwork is kept to a minimum and well-organised
• Maintain employee/supplier contact list up to date and BCP communication lists
• Acting as first aid officer and fire warden
• Ultimate responsibility to ensure the office is organised, presentable and tidy and is an environment where employees can work optimally
• Arrange regular employee events and assist with client events
• Send monthly payroll deductions to accounts
• Fund Board meeting preparation and minute taking
• Compliance support with employee declarations and records, and with KYC requests and attestations for the firm or for the firm's clients and services providers
• Employee new joiner/leaver processes (visa, medical insurance, building access card, mobile phone & number, prepare desk, ensure IT account set-up, appropriate file access, business cards, contract, where applicable accommodation and flights, welcome information and induction training, exit interviews).
• Assist with HR related records and programs (L&D, wellness, appraisals), assisting with hiring processes
• General PA duties such as document editing, binding, filing, organizing conference calls and meetings, courier deliveries
• Ad hoc projects and tasks in any of the departments/functions