HR Coordinator
Posted on :
18-03-2025
Employer Active
1 Vacancy
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Job Description
The HR Coordinator plays a key role in managing employee records handling visa processing in VMS ensuring 100 compliance with HR policies and processes.
Employee Records & Database Management
- Maintain and update all staff records tracking the employee lifecycle from recruitment to exit.
- Collect verify and upload all employee documents into the HR system ensuring data accuracy and completeness.
- Maintain and regularly update the employee database to reflect any changes in employment status contracts and other relevant details.
Visa & Work Permit Processing and Insurance.
- Coordinate the visa processing workflow including document collection verification and uploading into the Visa Management System (VMS).
- Work closely with the Public Relations Officer (PRO) to monitor visa application statuses and follow up on any pending cases.
- Ensure timely renewal of visas work permits insurance and related legal documentation in compliance with labor laws.
- Maintain a tracker for the visa and medical insurance renewals and cancellation.
Employment Contracts & Onboarding Coordination
- Ensure all new hires receive and sign their employment contracts in a timely manner.
- Follow up with employees regarding contract completion and submission.
- Coordinate with new joiners to facilitate medical tests and biometric registrations as part of the onboarding process.
- Handle new joiners accommodation and logistics management.
- Maintain an uptodate onboarding checklist and ensure all requirements are met before employees begin their roles.
Employee Tracking & Reporting
- Keep a daily track of new joiners leavers and employees on the bench to ensure accurate workforce planning.
- Generate periodic reports on employee movements and provide insights to HR leadership.
- Support workforce forecasting by maintaining updated records on employee availability and contract status.
- Create a daily bench monitor and leave monitor and ensure that it is matches with the time sheets received.
- Follow up with employees and ensure the employees utilize their leaves and maintain a minimal leave balance.
HR Compliance & Policy Adherence
- Ensure all HR processes and employee records comply with the organizations HR policies and local labor laws.
- Regularly review employee files to ensure compliance with documentation standards.
- Assist in audits and inspections by providing necessary employee records and reports.
Qualifications :
Education:
- Minimum: Bachelors Degree
- Desired: Preferably in HR or Business Administration
Experience:
- Minimum: 5 years
Skills & Abilities:
- Attention to detail
- Organizational skills
- Visa processing
- Proficiency in MS Office & Excel
- Team collaboration
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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