Executive Assistant
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Job Description
We are seeking a proactive and detailoriented Executive Assistant to provide highlevel administrative and operational support to our Program Cost Consultancy Management team ensuring seamless coordination of daily activities. This role will work directly with the Vice President requiring a proactive and highly organized professional who can manage confidential information act as a liaison between executives and internal/external stakeholders and contribute to strategic decisionmaking support.
- Provide general administrative assistance to the PCC Management team to ensure efficient daytoday operations.
- Handle highly confidential information with professionalism and discretion.
- Utilize Microsoft Office Suite (Word Excel PowerPoint Outlook) and other tools to execute tasks efficiently.
- Attend meetings take minutes and track outstanding actions to ensure followups are completed.
- Assist in organizing meetings events and Town Halls including scheduling logistics and followups.
- Coordinate travel plans for team members ensuring seamless itineraries and efficient travel management.
- Schedule and set up project review meetings as required ensuring all stakeholders are informed and prepared.
- Organize Senior Management Activity (SMA) site visits focusing on safety and quality objectives.
Qualifications :
Diploma or Degree in Business Administration Office Management or a related field is preferred.
Proven experience as an Executive Assistant Administrative Coordinator or similar role supporting senior leadership.
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Excellent organizational and multitasking abilities with a keen eye for detail.
Strong communication skills both written and verbal.
Ability to maintain confidentiality and handle sensitive information with discretion.
A proactive and positive attitude with the ability to work both independently and collaboratively in a team.
As part of AECOMs commitment to Emiratisation only UAE Nationals with a family book will be considered for this role.
Additional Information :
About AECOM
AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public and privatesector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation benefits and wellbeing programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.
Join us and youll get all the benefits of being a part of a global publicly traded firm access to industryleading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Contract
Employment Type
Contract
