Paymaster

Roles and responsibilities

We are currently seeking for passionate and dynamic Finance professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

As a Paymaster you are responsible to prepare payroll reconciliation and verify and process leave applications, vacation travel, change of status of employees, cash advance requests, etc., whereby your role will include key responsibilities such as-

• Import the previous day’s employee swiping card data from the swiping terminal time and attendance system
• Follow up with respective departments if any employee has not completed the swiping cycle
• Update, run close day operation, print and file daily time sheets
• Verify overtime requisitions with time sheets, forward the same for approvals, distribute copy and process approved overtime requisitions in the payroll system
• Calculate final settlement of employee leaving the employment, forward the final separation forms approval to the Accounts Payable upon approval
• Issue temporary time cards to new employees, and coordinate with the Human Resources Department for their permanent time cards and keep a logbook for the temporary cards
• Coordinate with the Human Resources Department on the opening of bank accounts for new employees
  

Skills

Education, Qualifications & Experiences

You should have a degree in hotel management or accounting and at least one year previous experiences within a hotel environment. Excellent verbal and written English communication skills and computer literacy is a must, while knowledge of Opera, Micros, FBM and SUN System is an asset.

Knowledge & Competencies

The ideal candidate will be results oriented and a self motivator along with a positive attitude. You have the ability to think laterally and analytical, display a high level of integrity and have the ability to identify, impact and influence others. You are a strong team player, enthusiastic and flexible, while possessing following additional competencies-

Understanding Hotel Operations

Teamwork

Planning for Business

Desired candidate profile

• Processing Payroll:

  • Accurately calculating employee wages, including regular pay, overtime, bonuses, and deductions.
  • Ensuring that all employee time sheets, hours worked, and other payroll-related data are correctly entered into payroll systems.
  • Processing payroll on time, ensuring employees are paid in accordance with the pay schedule (weekly, bi-weekly, monthly, etc.).

• Deductions and Withholdings:

  • Ensuring that mandatory deductions (e.g., taxes, Social Security, insurance premiums) are applied to employee paychecks.
  • Handling voluntary deductions, such as retirement contributions, union fees, or employee savings plans.

• Tax Compliance:

  • Ensuring that payroll is compliant with local, state, and federal tax laws.
  • Withholding the appropriate amount of taxes from employee wages and ensuring timely submission of tax payments to government agencies.
  • Preparing and submitting payroll tax reports (e.g., quarterly or annual tax filings).

• Managing Employee Benefits:

  • Administering employee benefits programs, such as health insurance, pensions, and other benefits, ensuring that deductions are made and benefits are applied accurately.
  • Handling employee queries regarding benefits, pay, and deductions.

• Payroll Records and Reporting:

  • Maintaining accurate payroll records for all employees, including salary history, tax information, and other relevant data.
  • Preparing reports for management, finance, and auditing departments regarding payroll expenses and financial impacts.

• Pay Distribution:

  • Distributing pay to employees, whether through direct deposit, checks, or other methods.
  • Managing the generation and distribution of pay stubs or electronic pay statements.

• Handling Payroll Queries:

  • Addressing employee inquiries regarding pay discrepancies, deductions, benefits, and tax issues.
  • Resolving any payroll-related issues and ensuring proper documentation for resolution.

• Ensuring Confidentiality:

  • Maintaining the confidentiality of employee compensation data, ensuring that payroll information is securely stored and shared only with authorized personnel.

• Managing Leave and Attendance Records:

  • Ensuring that employee leave balances (e.g., vacation, sick days) are accurate and deductions are made according to company policies.
  • Tracking attendance records, including late arrivals, absenteeism, and time-off requests.

• Collaboration with HR and Finance:

  • Working closely with the Human Resources (HR) department to ensure that payroll reflects changes in employment status (e.g., new hires, promotions, terminations).
  • Collaborating with the finance department to ensure that payroll expenses are aligned with budget forecasts and company financials.