Receptionist - UAE National
Posted on :
13-11-2024
Employer Active
1 Vacancy
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Job Description
Job Title: Receptionist (UAE Nationals only)
Location: A Private School in Al Ain UAE
Job Summary:
The Receptionist at School plays a vital role in providing an exceptional first impression for students parents staff and visitors. This position requires excellent interpersonal and organizational skills as well as a proactive approach to handling daytoday administrative tasks in a busy school environment.
Key Responsibilities:
Front Desk Management
- Greet and welcome visitors students and parents providing assistance and answering inquiries in a warm and professional manner.
- Maintain security by monitoring visitor signin/out processes and issuing visitor badges as required.
- Greet and welcome visitors students and parents providing assistance and answering inquiries in a warm and professional manner.
Communication
- Answer and direct phone calls take messages and respond to emails promptly.
- Communicate effectively with staff students and parents ensuring information is shared accurately and promptly.
- Answer and direct phone calls take messages and respond to emails promptly.
Administrative Support
- Manage student attendance records including late arrivals and early departures and report any irregularities to the appropriate staff.
- Assist with scheduling appointments meetings and tours of the school for prospective families.
- Coordinate mail distribution handle incoming/outgoing packages and manage office supplies inventory.
- Manage student attendance records including late arrivals and early departures and report any irregularities to the appropriate staff.
Student and Parent Support
- Provide support to students in need of minor assistance such as forgotten items or basic first aid (following proper school protocols).
- Assist parents with information on school events schedules and any other relevant inquiries.
- Provide support to students in need of minor assistance such as forgotten items or basic first aid (following proper school protocols).
RecordKeeping and Data Entry
- Maintain accurate records in school databases including contact details visitor logs and emergency contacts.
- Assist with preparing reports presentations and other documents as needed.
- Maintain accurate records in school databases including contact details visitor logs and emergency contacts.
Event and Activity Coordination
- Help organize and coordinate school events such as parentteacher meetings assemblies and special activities.
- Manage the reception area ensuring it is tidy welcoming and stocked with uptodate information materials.
- Help organize and coordinate school events such as parentteacher meetings assemblies and special activities.
Requirements
Qualifications:
- High school diploma or equivalent; additional qualifications in administration or related field are a plus.
- Proven experience as a receptionist administrative assistant or similar role.
- Excellent communication and interpersonal skills with a friendly and approachable demeanor.
- Proficiency in MS Office Suite (Word Excel PowerPoint) and basic knowledge of school management software.
- Ability to multitask work under pressure and maintain confidentiality.
Preferred Skills:
- Previous experience working in a school or educational setting.
- Basic knowledge of first aid (certification is a plus).
- Strong organizational and timemanagement skills.
Working Hours:
Full time contract with flexible working hours.
Benefits
Salary: AED 5000
Benefits: as per UAE labor laws
Receptionist (UAE Nationals) having 1-3 years of experience as receptionist in a school or any education set up
Education
Diploma, Bachelor
Employment Type
Full Time
Key Skills
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