drjobs Admin role العربية

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Jobs by Experience drjobs

0-1years

Job Location drjobs

Abu Dhabi - UAE

Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

  • Provide comprehensive administrative support to Engineering teams handling daytoday office tasks to maintain smooth operations.
  • Assist in scheduling meetings organizing calendars and coordinating events as needed.
  • Prepare format and manage engineering documents and reports ensuring accuracy and timely updates.
  • Maintain and organize filing systems both physical and digital to ensure easy access to engineering records and documentation.
  • Track project timelines and milestones to support the team s adherence to deadlines and deliverables.
  • Act as the point of contact for communication between Engineering and other departments ensuring clear and consistent information flow.
  • Manage office supplies and resources for the engineering department including ordering and inventory checks.
  • Coordinate travel arrangements for team members if required.
  • Handle adhoc tasks and support project needs as requested by team leaders or project managers.


  • Requirements

  • High school diploma or equivalent; additional administrative or engineering support qualifications are a plus.
  • Proven experience in an administrative role ideally within an engineering or technical environment.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word Excel Outlook) and general document management software.
  • Ability to work independently as well as in a teamoriented environment.
  • Flexible and proactive in approach to tasks and problemsolving.
  • Prior experience with scheduling software or project management tools is an advantage.


  • Leadership and Management: - Oversee the Ticketing Unit, providing guidance and support to team members to achieve operational goals. Ticketing Strategy Development: - Develop and implement ticketing strategies that maximize revenue while ensuring a seamless visitor experience. System Management: - Manage and optimize ticketing systems and platforms, ensuring they are user-friendly and integrated with other departmental systems. Customer Experience Enhancement: - Monitor customer feedback and ticketing performance metrics to identify areas for improvement in visitor services. Project Management: - Lead discussions with site managers to gather requirements and manage ticketing software projects. Oversee project timelines, budgets, and vendor coordination. Business Analysis: - Translate business requirements into technical specifications for ticketing implementation. Conduct gap analysis and recommend solutions. Collaboration: - Work closely with other departments, including marketing, operations, and events, to coordinate ticketing for special events and exhibitions. UX Design: - Collaborate with UX designers/agencies to create user-friendly ticketing flows. Implement continuous improvements based on user feedback. Reporting and Analysis: - Prepare regular reports on ticket sales, visitor demographics, and trends to inform strategic decision-making. Track system performance, user satisfaction, and revenue. Budget Management: - Assist in the development and management of the ticketing budget, ensuring cost-effective operations. Training and Development: - Train and develop staff on ticketing processes, customer service standards, and system usage. Compliance and Security: - Ensure compliance with all relevant regulations and security protocols related to ticket sales and visitor access.

    Employment Type

    Full Time

    Company Industry

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